Manager, Travel & Expense
Arrowhead Pharmaceuticals
August 08, 2026
On-site
Los Angeles, CA
Corporate Functions
The Position
Manager, Travel & Expense will lead and scale Arrowhead’s travel and expense operations as the company expands its commercial organization, overseeing corporate travel programs, expense policy compliance, corporate card management, and HCP-related travel support.
Responsibilities
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense.
- Oversee U.S. Bank corporate card program; run RFP with new banks and implement decisions.
- Maintain/optimize preferred vendor relationships; negotiate and execute contracts.
- Monitor travel spend trends; recommend cost-saving initiatives.
- Ensure negotiated contracts are leveraged effectively.
- Ensure timely and compliant expense submission and approval processes.
- Own T&E and corporate card policies and T&E SharePoint.
- Monitor adherence to company T&E policy.
- Partner with Compliance for HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth.
- Lead internal audits and reporting related to T&E activity.
- Coordinate/oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support national/regional sales meetings (room blocks and group travel coordination).
- Ensure Sunshine Act and transparency reporting alignment where applicable.
- Drive continuous improvement of Concur workflows and reporting; implement automation where possible.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.).
- Build scalable processes to support growth from 50 to 250+ sales reps; evaluate staffing needs.
Requirements
- 5+ years’ travel & expense management experience (biotech/pharma or regulated industry preferred).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Cross-functional partnership with Sales, Compliance, and Finance.
- High attention to detail and operational discipline.
Preferred
- Strong financial controls and compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy; data-driven and improvement-focused.
- Able to scale systems without unnecessary complexity.
Application instructions
- Candidates must have current, valid authorization to work in the country where this role is located.
- California Applicant Privacy Policy.
Manager, Travel & Expense will lead and scale Arrowhead’s travel and expense operations as the company expands its commercial organization, overseeing corporate travel programs, expense policy compliance, corporate card management, and HCP-related travel support.
Responsibilities
- Own and manage company-wide travel program and policy.
- Administer Concur Travel & Expense.
- Oversee U.S. Bank corporate card program; run RFP with new banks and implement decisions.
- Maintain/optimize preferred vendor relationships; negotiate and execute contracts.
- Monitor travel spend trends; recommend cost-saving initiatives.
- Ensure negotiated contracts are leveraged effectively.
- Ensure timely and compliant expense submission and approval processes.
- Own T&E and corporate card policies and T&E SharePoint.
- Monitor adherence to company T&E policy.
- Partner with Compliance for HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth.
- Lead internal audits and reporting related to T&E activity.
- Coordinate/oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support national/regional sales meetings (room blocks and group travel coordination).
- Ensure Sunshine Act and transparency reporting alignment where applicable.
- Drive continuous improvement of Concur workflows and reporting; implement automation where possible.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.).
- Build scalable processes to support growth from 50 to 250+ sales reps; evaluate staffing needs.
Requirements
- 5+ years’ travel & expense management experience (biotech/pharma or regulated industry preferred).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Cross-functional partnership with Sales, Compliance, and Finance.
- High attention to detail and operational discipline.
Preferred
- Strong financial controls and compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy; data-driven and improvement-focused.
- Able to scale systems without unnecessary complexity.
Application instructions
- Candidates must have current, valid authorization to work in the country where this role is located.
- California Applicant Privacy Policy.