Manager, Travel & Expense
Arrowhead Pharmaceuticals
August 06, 2026
On-site
Madison, WI
Corporate Functions
Responsibilities:
- Own and manage the company-wide travel program and policy.
- Administer Concur Travel & Expense.
- Oversee the U.S. Bank corporate card program; manage RFPs for new banks and implement decisions.
- Maintain/optimize preferred vendor relationships (air, hotels, Enterprise rental, etc.); negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
- Ensure timely, compliant expense submission and approval processes.
- Own T&E and corporate card policies and T&E SharePoint.
- Monitor adherence to T&E policy.
- Partner with Compliance on HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth; lead internal audits and reporting related to T&E activity.
- Coordinate and oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support national/regional sales meetings (room block management and group travel coordination); ensure Sunshine Act/transparency reporting alignment where applicable.
- Continuously improve Concur workflows and reporting; implement automation where possible.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.) and improve employee experience while maintaining controls.
- Build scalable processes to support growth from 50 to 250+ sales representatives; evaluate staffing needs; reduce manual work/external coordination.
Requirements:
- 5+ years in travel & expense management (preferably biotech, pharma, or other regulated industry).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail and operational discipline.
Preferred:
- Strong financial controls and compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy.
- Data-driven and improvement-focused.
- Able to scale systems without unnecessary complexity.
Onsite 5 days/week.
Pay range: Wisconsin $95,000–$115,000; California $110,000–$130,000.
- Own and manage the company-wide travel program and policy.
- Administer Concur Travel & Expense.
- Oversee the U.S. Bank corporate card program; manage RFPs for new banks and implement decisions.
- Maintain/optimize preferred vendor relationships (air, hotels, Enterprise rental, etc.); negotiate and execute contracts.
- Monitor travel spend trends and recommend cost-saving initiatives; ensure negotiated contracts are leveraged effectively.
- Ensure timely, compliant expense submission and approval processes.
- Own T&E and corporate card policies and T&E SharePoint.
- Monitor adherence to T&E policy.
- Partner with Compliance on HCP spend transparency requirements.
- Identify policy gaps and recommend updates aligned with commercial growth; lead internal audits and reporting related to T&E activity.
- Coordinate and oversee HCP travel logistics with Medical Affairs and Commercial teams.
- Support national/regional sales meetings (room block management and group travel coordination); ensure Sunshine Act/transparency reporting alignment where applicable.
- Continuously improve Concur workflows and reporting; implement automation where possible.
- Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.) and improve employee experience while maintaining controls.
- Build scalable processes to support growth from 50 to 250+ sales representatives; evaluate staffing needs; reduce manual work/external coordination.
Requirements:
- 5+ years in travel & expense management (preferably biotech, pharma, or other regulated industry).
- Experience supporting commercial field organizations.
- Strong knowledge of Concur Travel & Expense.
- Experience managing corporate card programs.
- Familiarity with HCP compliance and transparency reporting.
- Experience negotiating/managing vendor contracts.
- Strong financial acumen and analytical skills.
- Ability to operate cross-functionally with Sales, Compliance, and Finance.
- High attention to detail and operational discipline.
Preferred:
- Strong financial controls and compliance.
- Comfortable supporting field sales organizations.
- Service-minded but firm on policy.
- Data-driven and improvement-focused.
- Able to scale systems without unnecessary complexity.
Onsite 5 days/week.
Pay range: Wisconsin $95,000–$115,000; California $110,000–$130,000.