Manager, Program Management (PMO)

Role Summary

We seek an experienced biotech project manager to optimize planning, execution, and tracking for development-stage programs. This role is focused on implementing robust PM processes and building effective tools and systems, especially leveraging Smartsheet for process improvement and project management. You’ll support optimization of project plans, schedules, stakeholder communications, and Smartsheet operations. The role involves managing timelines, resources, and risks, while developing expertise in drug development and project management.

Responsibilities

• Support evaluation, implementation, and use of project management tools (especially Smartsheet); define methodologies and reporting frameworks
• Develop and maintain integrated program timelines across multiple projects
• Create and manage templates, dashboards, and visual reports for teams and leadership
• Facilitate meetings, schedule attendees, and capture minutes
• Build custom PMO solutions: perform gap analyses and develop strategic recommendations
• Design and maintain Smartsheet sheets, reports, dashboards, and forms
• Implement Smartsheet workflows and automations, coordinate improvements with stakeholders
• Provide executive- and task-level project reporting
• Track risk, quality, and performance metrics
• Troubleshoot and enhance PMO solutions, support system updates and new capabilities
• Demonstrate critical thinking and initiative to improve PM practices

Qualifications

• Bachelor’s degree in life sciences, pharmacy, chemistry, or related field
• Minimum 5 years total work experience with 2 years of project management experience in biotech or pharma, preferably with cross-functional teams
• At least 2 years’ hands-on Smartsheet experience; Smartsheet Core Product Certification or equivalent desirable
• Proficiency in project management tools (Smartsheet, ThinkCell, PowerPoint, Excel, SharePoint, Office Timeline Pro, MS Project, OnePager)
• Experience with Smartsheet premium apps such as Control Center, Data Shuttle, Dynamic View, Resource Management preferred
• PMP or CAPM certification preferred
• Knowledge of biotech processes, scientific terminology, and drug development concepts
• Proactive and structured approach to problem-solving, able to think cross-functionally and in multiple timeframes, and to distill into actionable plans/solutions
• Strong organizational, communication, and problem-solving skills
• Ability to work independently, manage multiple priorities, and thrive in a dynamic environment
• Team player that contributes valuable ideas and feedback and can be counted on to meet commitments
• Attentive to detail, team player, adaptable and has continuous improvement mindset
• Willingness to travel up to 2 times per quarter, including frequent trips to Apogee offices in San Francisco and/or Boston

Skills

• Project management
• Smartsheet administration
• Data visualization and reporting
• Cross-functional collaboration
• Risk and quality management