Position Summary:
The Manager, Payroll and Stock Administration is responsible for the accurate, compliant, and timely execution of U.S. payroll operations and equity (stock) administration.
Key Responsibilities:
Payroll Administration
- Manage end-to-end payroll processing for U.S. employees, ensuring accuracy, compliance, and timeliness
- Administer payroll systems and partner with external payroll providers as needed
- Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and reporting requirements
- Reconcile payroll-related accounts (e.g., wages, taxes, benefits, deductions) and support audits
- Lead payroll-related process improvements, controls, and documentation
Stock (Equity) Administration
- Administer employee equity plans (e.g., stock options, RSUs, ESPP if applicable)
- Maintain accurate equity records and coordinate with external vendors and transfer agents
- Support equity grant lifecycle (grant issuance, vesting, exercises, settlements)
- Partner with Legal, Finance, and HR to ensure compliance with regulatory and reporting requirements (e.g., SEC filings, tax reporting)
- Respond to employee inquiries related to equity compensation
Compliance & Reporting
- Prepare and review payroll and equity-related reporting (internal and external)
- Ensure SOX compliance and maintain strong internal controls
- Support internal/external audits and regulatory filings (e.g., W-2s, 1099s, Form 4s if applicable)
Education and Experience Qualifications:
Required
- Bachelorβs degree in Finance, Accounting, HR, or related field
- 6β8+ years of experience in payroll and/or equity administration
- Strong knowledge of U.S. payroll regulations, tax compliance, and reporting
- Equity compensation administration experience (stock options, RSUs)
- High attention to detail and strong analytical skills
Preferred
- Publicly traded company experience; SOX control familiarity
- Payroll/equity systems experience (e.g., Paycor, E*TRADE, Computershare)
- CPP or CEP certification
- Biotech/life sciences industry experience