Lead Associate, Administrative Services

Role: Lead Associate, Administrative Services supporting the IP legal team, primarily assisting the SVP and senior IP leaders. Responsibilities: manage complex calendars, coordinate domestic and international travel, organize meetings and logistics, liaise with internal stakeholders on patent reporting, prepare correspondence and presentations, handle confidential materials, support onboarding/offboarding, review invoices, and assist with special projects. Requirements: High School diploma; 5+ years administrative assistant or 4+ years paralegal experience; advanced proficiency in Microsoft Office and enterprise communication tools; strong organizational, judgment, and communication skills; experience with financial and budget management; ability to handle multiple priorities with high attention to detail. Preferred: additional education/certifications (e.g., Certified Administrative Professional), experience supporting senior executives in multinational environments, familiarity with IP-specific systems (e.g., Clarivate, TIPMS), and ebilling platforms (e.g., Concur). High-Value: supporting IP legal functions within a biopharma context, with focus on legal operations, patent management, and cross-functional coordination. Work Setup: hybrid in the US; travel approximately 10%.