Executive Coordinator – R&D Operational Excellence
Takeda
July 01, 2026
Remote friendly (Boston, MA)
United States
$31.15 - $48.97 USD yearly
Operations
The Executive Coordinator, R&D Operational Excellence provides administrative and operational support to the Head of R&D Operational Excellence and the Operational Excellence (OpEx) organization, supporting day-to-day leadership operations and coordination, tracking, and communication of OpEx initiatives.
Key Responsibilities
Administrative & Executive Support
- Manage complex calendars and meeting schedules for OpEx leadership.
- Coordinate onsite, hybrid, and virtual meetings (agendas, materials, follow-up actions).
- Support leadership coordination with administrative colleagues across R&D and the enterprise.
- Process purchase orders, invoices, expense reports, and basic budget tracking per company policies.
- Support onboarding/offboarding logistics, organization charts, headcount tracking, and internal communications.
- Maintain Teams, SharePoint, and other Microsoft 365 collaboration spaces.
- Provide backup administrative support as needed.
Operational Excellence Coordination
- Coordinate OpEx governance forums, leadership meetings, and working sessions.
- Track actions, milestones, and deliverables across OpEx initiatives.
- Support transformation, continuous improvement, and change initiatives.
- Maintain trackers, templates, dashboards, and documentation repositories.
- Prepare presentations, summaries, and briefing materials.
- Support planning and logistics for workshops, meetings, and offsites.
Qualifications
- Bachelor’s degree preferred.
- 2–4 years’ experience in administrative, operations, or coordination roles.
- Experience supporting senior leaders preferred.
- Experience in pharmaceutical/biotech/healthcare or regulated environments preferred.
- Exposure to operational excellence, transformation, or strategy work is a plus.
Skills & Competencies
- Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
- Strong organizational, prioritization, and time-management skills.
- Detail-oriented with quality and follow-through.
- Professional written and verbal communication.
- Independent, able to manage multiple priorities.
- Discretion with confidential information.
- Proactive, adaptable, continuous-improvement oriented mindset.
Application Instructions
- Apply via the “Apply” button to begin the employment application process.
Key Responsibilities
Administrative & Executive Support
- Manage complex calendars and meeting schedules for OpEx leadership.
- Coordinate onsite, hybrid, and virtual meetings (agendas, materials, follow-up actions).
- Support leadership coordination with administrative colleagues across R&D and the enterprise.
- Process purchase orders, invoices, expense reports, and basic budget tracking per company policies.
- Support onboarding/offboarding logistics, organization charts, headcount tracking, and internal communications.
- Maintain Teams, SharePoint, and other Microsoft 365 collaboration spaces.
- Provide backup administrative support as needed.
Operational Excellence Coordination
- Coordinate OpEx governance forums, leadership meetings, and working sessions.
- Track actions, milestones, and deliverables across OpEx initiatives.
- Support transformation, continuous improvement, and change initiatives.
- Maintain trackers, templates, dashboards, and documentation repositories.
- Prepare presentations, summaries, and briefing materials.
- Support planning and logistics for workshops, meetings, and offsites.
Qualifications
- Bachelor’s degree preferred.
- 2–4 years’ experience in administrative, operations, or coordination roles.
- Experience supporting senior leaders preferred.
- Experience in pharmaceutical/biotech/healthcare or regulated environments preferred.
- Exposure to operational excellence, transformation, or strategy work is a plus.
Skills & Competencies
- Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
- Strong organizational, prioritization, and time-management skills.
- Detail-oriented with quality and follow-through.
- Professional written and verbal communication.
- Independent, able to manage multiple priorities.
- Discretion with confidential information.
- Proactive, adaptable, continuous-improvement oriented mindset.
Application Instructions
- Apply via the “Apply” button to begin the employment application process.