Executive Coordinator

Responsibilities
- Provide high-level administrative support to VP+ leader and leadership team; manage complex calendars, travel, correspondence, presentations, reports, and documents.
- Conduct research/compile data to support decision-making; track expenses, process invoices, and assist with purchase orders.
- Organize and support leadership meetings and events/workshops/offsites (agenda/content prep, note-taking using AI tools, logistics, participant experience).
- Serve as a liaison between executives and internal/external stakeholders; ensure timely, professional communication.
- Coordinate promotion cycle logistics and support employee development program logistics (scheduling, materials, record-keeping) with HR.
- Proactively identify and standardize processes; share best practices and improvements.
- Manage new employee onboarding (workspace setup, orientation scheduling, admin support with process optimization).
- Serve as a knowledge source for the function; stay up to date on policies/procedures.
- Provide admin support for special projects as needed; contribute to Research Community of Practice (CoP) initiatives.

Qualifications (Required/Preferred)
- High school diploma/GED required; associate or bachelor’s degree preferred.
- 8+ years relevant experience (preferably BioPharma).
- Clear written/verbal communication; strong organizational and multitasking skills; able to work independently.
- Demonstrated confidentiality and professionalism.
- Adaptable, proactive problem-solving, detail-oriented; strong interpersonal skills and ability to influence without authority.
- Collaboration with global teams; initiative under minimal supervision.

Travel
- Minimal travel as required, primarily for meetings.