Executive Assistant, supporting Chief Financial Officer
Olema Oncology
August 24, 2026
Remote friendly (San Francisco, CA)
United States
Corporate Functions
Executive Assistant (supporting Chief Financial Officer)
Responsibilities:
- Provide day-to-day administrative support to the CFO and 4–6 senior leaders.
- Manage complex calendars and coordinate internal/external meetings, including with investors and external stakeholders.
- Coordinate meetings/events (scheduling, rooms, agendas, materials, presentations, catering, follow-up).
- Coordinate external investor and scientific events (venues, travel, lodging, meals, activities).
- Arrange domestic/international travel, prepare detailed itineraries, and process expense reports via Concur.
- Prepare executives for meetings by coordinating supporting materials/presentations.
- Serve as a primary point of contact for internal/external stakeholders (exec team, Board, investors, consultants, partners, vendors).
- Process purchase orders; onboard vendors; manage invoices and related admin.
- Support leadership/team meetings, offsites, executive visits, candidate interviews, and special events.
- Maintain an organized, welcoming office environment; handle confidential information with discretion.
Qualifications / Required-Preferred:
- Bachelor’s degree strongly preferred.
- 5+ years supporting C-suite executives/senior leaders (VPs/Senior Directors).
- Experience in biotechnology or pharmaceutical industry required.
- Experience supporting investor relations strongly preferred.
- Advanced Microsoft Office (Outlook, Teams, Excel, PowerPoint) plus Zoom, Concur, and other business systems.
- Exceptional organization, communication (written/verbal), judgment/problem-solving, discretion, and ability to manage multiple priorities in a fast-paced environment.
On-site requirement: San Francisco office, 4 days/week.
Compensation/Benefits (as stated): Base pay range $120,000–$150,000 annually; total compensation includes equity, bonus, and benefits.
Application instructions: Olema doesn’t accept agency resumes; avoid employment scams—official communications come from @olema.com and olema.com/careers.
Responsibilities:
- Provide day-to-day administrative support to the CFO and 4–6 senior leaders.
- Manage complex calendars and coordinate internal/external meetings, including with investors and external stakeholders.
- Coordinate meetings/events (scheduling, rooms, agendas, materials, presentations, catering, follow-up).
- Coordinate external investor and scientific events (venues, travel, lodging, meals, activities).
- Arrange domestic/international travel, prepare detailed itineraries, and process expense reports via Concur.
- Prepare executives for meetings by coordinating supporting materials/presentations.
- Serve as a primary point of contact for internal/external stakeholders (exec team, Board, investors, consultants, partners, vendors).
- Process purchase orders; onboard vendors; manage invoices and related admin.
- Support leadership/team meetings, offsites, executive visits, candidate interviews, and special events.
- Maintain an organized, welcoming office environment; handle confidential information with discretion.
Qualifications / Required-Preferred:
- Bachelor’s degree strongly preferred.
- 5+ years supporting C-suite executives/senior leaders (VPs/Senior Directors).
- Experience in biotechnology or pharmaceutical industry required.
- Experience supporting investor relations strongly preferred.
- Advanced Microsoft Office (Outlook, Teams, Excel, PowerPoint) plus Zoom, Concur, and other business systems.
- Exceptional organization, communication (written/verbal), judgment/problem-solving, discretion, and ability to manage multiple priorities in a fast-paced environment.
On-site requirement: San Francisco office, 4 days/week.
Compensation/Benefits (as stated): Base pay range $120,000–$150,000 annually; total compensation includes equity, bonus, and benefits.
Application instructions: Olema doesn’t accept agency resumes; avoid employment scams—official communications come from @olema.com and olema.com/careers.