Executive Assistant
Sanofi
August 25, 2026
On-site
Pearl River, NY
$36.81 - $49.08 USD yearly
Corporate Functions
Main Responsibilities
Executive Support
- Perform diverse office/administrative duties requiring tact, diplomacy, discretion, and judgment.
- Manage the Site Head calendar (meetings, travel, prioritization).
- Coordinate leadership team meetings and schedules.
- Attend site leadership meetings and follow up on action items.
- Maintain strict confidentiality, especially on strategic initiatives.
- Assist the Site Head as needed and perform other assigned duties.
Site Administration & Communications
- Develop and distribute site communications (posters, newsletters, announcements).
- Manage and post content on Viva Engage.
- Serve as a key point of contact for site-wide information and updates.
- Prepare status reports and operational documents.
Employee Engagement & Events
- Plan, coordinate, and execute site events and employee engagement programs.
- Support initiatives that foster positive culture and collaboration.
- Coordinate logistics for town halls, meetings, and special events.
Onboarding Support
- Coordinate new employee welcome activities and orientation sessions.
- Create and maintain site orientation materials.
Procurement & Administrative Operations
- Process purchase orders through eBuy/COUPA.
- Review/analyze data and recommend or take action.
- Maintain independent contacts inside and outside the organization.
- Assist in development/implementation/administration of company programs.
- Provide guidance and administrative assistance to client groups and colleagues.
About You
Required Qualifications
- 5+ years of professional experience as an administrative/executive assistant or in a communication role.
- Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Visio, Outlook).
- High school diploma required; bachelor’s degree preferred.
Preferred Qualifications
- Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga.
- Video creation/editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp).
- Background in pharmaceutical or manufacturing environment.
- Event planning experience.
Executive Support
- Perform diverse office/administrative duties requiring tact, diplomacy, discretion, and judgment.
- Manage the Site Head calendar (meetings, travel, prioritization).
- Coordinate leadership team meetings and schedules.
- Attend site leadership meetings and follow up on action items.
- Maintain strict confidentiality, especially on strategic initiatives.
- Assist the Site Head as needed and perform other assigned duties.
Site Administration & Communications
- Develop and distribute site communications (posters, newsletters, announcements).
- Manage and post content on Viva Engage.
- Serve as a key point of contact for site-wide information and updates.
- Prepare status reports and operational documents.
Employee Engagement & Events
- Plan, coordinate, and execute site events and employee engagement programs.
- Support initiatives that foster positive culture and collaboration.
- Coordinate logistics for town halls, meetings, and special events.
Onboarding Support
- Coordinate new employee welcome activities and orientation sessions.
- Create and maintain site orientation materials.
Procurement & Administrative Operations
- Process purchase orders through eBuy/COUPA.
- Review/analyze data and recommend or take action.
- Maintain independent contacts inside and outside the organization.
- Assist in development/implementation/administration of company programs.
- Provide guidance and administrative assistance to client groups and colleagues.
About You
Required Qualifications
- 5+ years of professional experience as an administrative/executive assistant or in a communication role.
- Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, Visio, Outlook).
- High school diploma required; bachelor’s degree preferred.
Preferred Qualifications
- Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga.
- Video creation/editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp).
- Background in pharmaceutical or manufacturing environment.
- Event planning experience.