Executive Assistant
Eli Lilly and Company
August 23, 2026
On-site
Pasadena, CA
Corporate Functions
Responsibilities:
- Serve as chief of staff and administrative support for the VP of Protomer; coordinate and manage site functions and initiatives, leading independently when needed.
- Track projects; schedule and run regular site meetings with senior scientists; summarize minutes and progress updates.
- Maintain calendars; organize meetings, travel, and expense reports (including complex items).
- Proactively manage daily calendars and establish collaborations across teams.
- Act as site concierge: manage visitor facility access and local arrangements.
- Handle routine correspondence and assemble highly confidential/sensitive information.
- Coordinate Protomer’s regular seminar series and external meeting planning with academic centers and researchers.
- Own/manage SharePoint sites, Teams pages, databases (as assigned).
Basic Qualifications:
- Bachelor’s degree.
- Extensive experience as chief of staff or senior executive assistant supporting senior management.
- Full-time work authorization in the U.S. (Lilly will not sponsor visas).
- Onsite in Pasadena, CA, 5 days/week (8:30AM–5:30PM typical).
Additional Preferences:
- Experience supporting C-suite.
- 5+ years in administrative/business support for project tracking and scheduling or chief of staff.
- Strong attention to detail; excellent written/verbal communication.
- Project management skills.
Compensation/Benefits:
- Anticipated wage: $32.45–$47.60.
- Potential company bonus; comprehensive benefits including 401(k), pension, vacation, medical/dental/vision, flexible benefits, life insurance, time off/leave, and well-being benefits (e.g., EAP, fitness, clubs).
- Serve as chief of staff and administrative support for the VP of Protomer; coordinate and manage site functions and initiatives, leading independently when needed.
- Track projects; schedule and run regular site meetings with senior scientists; summarize minutes and progress updates.
- Maintain calendars; organize meetings, travel, and expense reports (including complex items).
- Proactively manage daily calendars and establish collaborations across teams.
- Act as site concierge: manage visitor facility access and local arrangements.
- Handle routine correspondence and assemble highly confidential/sensitive information.
- Coordinate Protomer’s regular seminar series and external meeting planning with academic centers and researchers.
- Own/manage SharePoint sites, Teams pages, databases (as assigned).
Basic Qualifications:
- Bachelor’s degree.
- Extensive experience as chief of staff or senior executive assistant supporting senior management.
- Full-time work authorization in the U.S. (Lilly will not sponsor visas).
- Onsite in Pasadena, CA, 5 days/week (8:30AM–5:30PM typical).
Additional Preferences:
- Experience supporting C-suite.
- 5+ years in administrative/business support for project tracking and scheduling or chief of staff.
- Strong attention to detail; excellent written/verbal communication.
- Project management skills.
Compensation/Benefits:
- Anticipated wage: $32.45–$47.60.
- Potential company bonus; comprehensive benefits including 401(k), pension, vacation, medical/dental/vision, flexible benefits, life insurance, time off/leave, and well-being benefits (e.g., EAP, fitness, clubs).