Executive Assistant
Sanofi
August 30, 2026
On-site
Cambridge, MA
$36.81 - $49.08 USD yearly
Corporate Functions
Main Responsibilities
- Executive & calendar management: Manage Global Head’s complex multi-time-zone calendar; coordinate/sequences meetings; prepare agendas, pre-reads, briefing packs; track follow-ups and ensure owners are accountable; screen/triage inbound communications and draft responses as appropriate.
- Travel & logistics: Arrange domestic/international travel end-to-end (flights, hotels, transport, visas, itineraries) with contingency planning; prepare trip briefings; process/reconcile expense reports per policy.
- Meeting & event coordination: Organize high-stakes internal meetings (e.g., leadership sessions, ExCom prep, QBRs, cross-functional forums); manage offsites/workshops/events (venue, catering, AV, materials, participants); coordinate across distributed stakeholders and EAs.
- Communications & stakeholder liaison: Serve as trusted contact for the Head; maintain confidentiality; build relationships across enterprise; support senior presentations/documents (formatting, proofreading, version control).
- Operations & team support: Support direct reports’ shared deadlines/resources; onboarding support; maintain distribution lists/org charts/SharePoint; procure/vendor coordination; support budget tracking and PO processing.
- Confidentiality & judgment: Discreetly handle sensitive portfolio/BD&L/talent info; manage competing priorities.
Qualifications
- 3+ years as an Executive Assistant/Senior Administrative Assistant supporting VP+ leaders (pharma/biotech or large multinational preferred).
- High school diploma; Bachelor’s preferred.
- Strong experience in fast-paced, high-complexity strategy/corporate development/commercial support.
- Global time-zone coordination; interface with senior executives; pharma/life sciences exposure.
Skills & Competencies
- Exceptional organization, prioritization, follow-through, detail.
- Strong written/verbal communication.
- Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint); expense/travel tools (e.g., Concur).
- Proactive autonomy; calm, solutions-oriented under pressure; discretion.
Benefits (as stated)
- Rewards package; healthcare and prevention/wellbeing programs; at least 14 weeks’ gender-neutral parental leave.
- Executive & calendar management: Manage Global Head’s complex multi-time-zone calendar; coordinate/sequences meetings; prepare agendas, pre-reads, briefing packs; track follow-ups and ensure owners are accountable; screen/triage inbound communications and draft responses as appropriate.
- Travel & logistics: Arrange domestic/international travel end-to-end (flights, hotels, transport, visas, itineraries) with contingency planning; prepare trip briefings; process/reconcile expense reports per policy.
- Meeting & event coordination: Organize high-stakes internal meetings (e.g., leadership sessions, ExCom prep, QBRs, cross-functional forums); manage offsites/workshops/events (venue, catering, AV, materials, participants); coordinate across distributed stakeholders and EAs.
- Communications & stakeholder liaison: Serve as trusted contact for the Head; maintain confidentiality; build relationships across enterprise; support senior presentations/documents (formatting, proofreading, version control).
- Operations & team support: Support direct reports’ shared deadlines/resources; onboarding support; maintain distribution lists/org charts/SharePoint; procure/vendor coordination; support budget tracking and PO processing.
- Confidentiality & judgment: Discreetly handle sensitive portfolio/BD&L/talent info; manage competing priorities.
Qualifications
- 3+ years as an Executive Assistant/Senior Administrative Assistant supporting VP+ leaders (pharma/biotech or large multinational preferred).
- High school diploma; Bachelor’s preferred.
- Strong experience in fast-paced, high-complexity strategy/corporate development/commercial support.
- Global time-zone coordination; interface with senior executives; pharma/life sciences exposure.
Skills & Competencies
- Exceptional organization, prioritization, follow-through, detail.
- Strong written/verbal communication.
- Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel, SharePoint); expense/travel tools (e.g., Concur).
- Proactive autonomy; calm, solutions-oriented under pressure; discretion.
Benefits (as stated)
- Rewards package; healthcare and prevention/wellbeing programs; at least 14 weeks’ gender-neutral parental leave.