Executive Assistant
Cytokinetics
August 22, 2026
Remote friendly (San Francisco Bay Area)
United States
Corporate Functions
Responsibilities:
- Provide high-level administrative and operational support to the CFO and CFO Leadership Team, including complex calendar management, meeting coordination, travel planning, expense reporting, and prioritization.
- Coordinate leadership team meetings (agendas, materials, action items, follow-ups, and offsites).
- Coordinate Audit Committee-related activities (logistics, timelines, materials, approvals, follow-up items, and corporate record maintenance).
- Handle highly confidential and sensitive information related to financial results, corporate strategy, compensation, organizational changes, corporate financings, investor matters, audits, and Board discussions.
- Serve as a key liaison to internal/external stakeholders, including Board members, auditors, investors, bankers, consultants, and vendors.
- Support quarterly and annual business processes (Board/Committee preparation, earnings activities, audit timelines, SOX documentation, budget cycles).
- Prepare, edit, format, and proofread executive-level presentations, reports, agendas, correspondence, and meeting materials.
- Manage logistics for internal and external meetings (executive, investor, auditor, Board sessions, executive offsites, cross-functional meetings).
- Support special projects, due diligence, process improvements, documentation management, engagement, onboarding, and other initiatives.
Qualifications:
- AA/BA degree preferred.
- 10+ years administrative experience; at least 4 years supporting C-level executives in a public company.
- Experience supporting Board/Board Committees, auditors, investors, bankers, or senior external stakeholders preferred.
- Biotech/life sciences/pharma or other regulated/public company experience strongly preferred.
- Strong confidentiality judgment.
- Excellent calendar management, prioritization, written communication, and organizational skills.
- Proficiency with Microsoft Office, Teams, Outlook, Box/SharePoint, expense systems, travel tools, and Board portal/governance platforms preferred.
- Provide high-level administrative and operational support to the CFO and CFO Leadership Team, including complex calendar management, meeting coordination, travel planning, expense reporting, and prioritization.
- Coordinate leadership team meetings (agendas, materials, action items, follow-ups, and offsites).
- Coordinate Audit Committee-related activities (logistics, timelines, materials, approvals, follow-up items, and corporate record maintenance).
- Handle highly confidential and sensitive information related to financial results, corporate strategy, compensation, organizational changes, corporate financings, investor matters, audits, and Board discussions.
- Serve as a key liaison to internal/external stakeholders, including Board members, auditors, investors, bankers, consultants, and vendors.
- Support quarterly and annual business processes (Board/Committee preparation, earnings activities, audit timelines, SOX documentation, budget cycles).
- Prepare, edit, format, and proofread executive-level presentations, reports, agendas, correspondence, and meeting materials.
- Manage logistics for internal and external meetings (executive, investor, auditor, Board sessions, executive offsites, cross-functional meetings).
- Support special projects, due diligence, process improvements, documentation management, engagement, onboarding, and other initiatives.
Qualifications:
- AA/BA degree preferred.
- 10+ years administrative experience; at least 4 years supporting C-level executives in a public company.
- Experience supporting Board/Board Committees, auditors, investors, bankers, or senior external stakeholders preferred.
- Biotech/life sciences/pharma or other regulated/public company experience strongly preferred.
- Strong confidentiality judgment.
- Excellent calendar management, prioritization, written communication, and organizational skills.
- Proficiency with Microsoft Office, Teams, Outlook, Box/SharePoint, expense systems, travel tools, and Board portal/governance platforms preferred.