Executive Administrative Assistant
Johnson & Johnson
September 02, 2026
On-site
Cincinnati, OH
Corporate Functions
Executive Administrative Assistant (Fully onsite, Cincinnati, Ohio)
Key Responsibilities:
- Prepare/manage correspondence, presentations, agendas, and other leadership documentation.
- Maintain calendars and communications; optimize meeting schedules.
- Schedule/coordinate internal/external meetings, visits, and video conferences (Outlook, Teams, Zoom, etc.).
- Organize domestic/international travel and complete travel expense reports.
- Professionally interact with internal/external management; handle sensitive/confidential documents in-person/virtual.
- Multi-task, prioritize, and manage shifting priorities in a fast-paced matrix environment.
- Ensure accuracy and attention to detail in deliverables.
- Use knowledge of company/division objectives, structure, and policies to improve efficiency.
- Recommend process and workflow improvements.
- Coordinate logistics for events (Town Halls/meetings).
- Support campus culture and manage campus budget for meetings/catering/events.
- Cincinnati campus point of contact for relevant information.
- Serve as an Employee Business Resource Group liaison for quarterly meetings, communications, year-end event, and distribution lists.
Qualifications/Requirements:
- High school diploma required; associate’s degree preferred.
- 6+ years of administrative or similar experience.
- Strong organizational skills; ability to prioritize multiple projects and meet deadlines.
- Customer/employee-focused; able to work with minimal supervision.
- Team mentality with ability to work independently in a fast-paced environment.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
- Excellent verbal/written communication and interpersonal skills.
- Attention to detail and good judgment; problem-solving skills.
- Experience in a highly matrixed global organization.
- Comfortable with ambiguity; adaptability to changing priorities.
- Discretion and professionalism with confidential information.
- Leadership Imperatives and Credo alignment.
- May require additional hours; occasional travel.
Preferred Skills:
Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
Benefits (time off):
- Vacation: 120 hours/year; Sick time: 40 hours/year (48 CO / 56 WA); Holiday pay incl. floating holidays: 13 days/year; Work/Personal/Family Time: up to 40 hours/year; Parental Leave: 480 hours; Bereavement Leave: 240 (immediate) / 40 (extended); Caregiver Leave: 80 hours (52-week rolling); Volunteer Leave: 32 hours/year; Military Spouse Time-Off: 80 hours/year
Key Responsibilities:
- Prepare/manage correspondence, presentations, agendas, and other leadership documentation.
- Maintain calendars and communications; optimize meeting schedules.
- Schedule/coordinate internal/external meetings, visits, and video conferences (Outlook, Teams, Zoom, etc.).
- Organize domestic/international travel and complete travel expense reports.
- Professionally interact with internal/external management; handle sensitive/confidential documents in-person/virtual.
- Multi-task, prioritize, and manage shifting priorities in a fast-paced matrix environment.
- Ensure accuracy and attention to detail in deliverables.
- Use knowledge of company/division objectives, structure, and policies to improve efficiency.
- Recommend process and workflow improvements.
- Coordinate logistics for events (Town Halls/meetings).
- Support campus culture and manage campus budget for meetings/catering/events.
- Cincinnati campus point of contact for relevant information.
- Serve as an Employee Business Resource Group liaison for quarterly meetings, communications, year-end event, and distribution lists.
Qualifications/Requirements:
- High school diploma required; associate’s degree preferred.
- 6+ years of administrative or similar experience.
- Strong organizational skills; ability to prioritize multiple projects and meet deadlines.
- Customer/employee-focused; able to work with minimal supervision.
- Team mentality with ability to work independently in a fast-paced environment.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.).
- Excellent verbal/written communication and interpersonal skills.
- Attention to detail and good judgment; problem-solving skills.
- Experience in a highly matrixed global organization.
- Comfortable with ambiguity; adaptability to changing priorities.
- Discretion and professionalism with confidential information.
- Leadership Imperatives and Credo alignment.
- May require additional hours; occasional travel.
Preferred Skills:
Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing
Benefits (time off):
- Vacation: 120 hours/year; Sick time: 40 hours/year (48 CO / 56 WA); Holiday pay incl. floating holidays: 13 days/year; Work/Personal/Family Time: up to 40 hours/year; Parental Leave: 480 hours; Bereavement Leave: 240 (immediate) / 40 (extended); Caregiver Leave: 80 hours (52-week rolling); Volunteer Leave: 32 hours/year; Military Spouse Time-Off: 80 hours/year