Data Intake Associate - Hybrid
Caris Life Sciences
August 29, 2026
On-site
Irving, TX
IT
Position Summary
Data Intake Associates support the billing department with precise data entry, document management, and requesting patient medical records to help justify medical necessity. Ensure patient privacy and release of information compliance with request/authorization, company policy, and HIPAA.
Job Responsibilities
- Adheres to all company policies and procedures.
- Review patient insurance information to complete coverage verification.
- Manage incoming fax and mail correspondence.
- Receive and process requests for patient health information per state and federal guidelines.
- Coordinate with clinical teams, facilities, and providers to ensure compliant healthcare information management documentation.
Required Qualifications
- High school degree or equivalent.
- Meets productivity/performance standards.
- Maintains patient confidentiality and complies with HIPAA.
- Proficient in MS Office (Word, Excel, Outlook).
- Highly organized with strong attention to detail.
- Strong time management and organization.
- Flexibility to handle frequent changes.
Preferred Qualifications
- Prior payor/insurance provider experience.
- Professionalism, strong communication skills, ability to educate/influence, persistent follow-up, and drive toward problem resolution.
- Drive for results (service, quality, continuous improvement).
- Verbal and written communication across all organizational levels.
- Teamwork and customer service focus.
Physical Demands
- Sit/stand for long periods; repetitive motion; lift up to 15 lbs; mostly desk/cubicle environment.
Training & Other
- Job-specific, safety, and compliance training as assigned.
- Willingness to work shift work/overtime; occasional weekends, evenings, and/or holidays.
Conditions of Employment
- Must complete pre-employment process (background check, drug screening, credit check for some roles, and reference verification).
Data Intake Associates support the billing department with precise data entry, document management, and requesting patient medical records to help justify medical necessity. Ensure patient privacy and release of information compliance with request/authorization, company policy, and HIPAA.
Job Responsibilities
- Adheres to all company policies and procedures.
- Review patient insurance information to complete coverage verification.
- Manage incoming fax and mail correspondence.
- Receive and process requests for patient health information per state and federal guidelines.
- Coordinate with clinical teams, facilities, and providers to ensure compliant healthcare information management documentation.
Required Qualifications
- High school degree or equivalent.
- Meets productivity/performance standards.
- Maintains patient confidentiality and complies with HIPAA.
- Proficient in MS Office (Word, Excel, Outlook).
- Highly organized with strong attention to detail.
- Strong time management and organization.
- Flexibility to handle frequent changes.
Preferred Qualifications
- Prior payor/insurance provider experience.
- Professionalism, strong communication skills, ability to educate/influence, persistent follow-up, and drive toward problem resolution.
- Drive for results (service, quality, continuous improvement).
- Verbal and written communication across all organizational levels.
- Teamwork and customer service focus.
Physical Demands
- Sit/stand for long periods; repetitive motion; lift up to 15 lbs; mostly desk/cubicle environment.
Training & Other
- Job-specific, safety, and compliance training as assigned.
- Willingness to work shift work/overtime; occasional weekends, evenings, and/or holidays.
Conditions of Employment
- Must complete pre-employment process (background check, drug screening, credit check for some roles, and reference verification).