Associate II, Admin Services
Merck
September 02, 2026
On-site
Durham, NC
Corporate Functions
Associate II, Administrative Services — Vaccine Manufacturing Facility (VMF) Operations
Key Responsibilities
- Manage departmental budgets in company systems; partner with budget owners to monitor spending, track targets, and proactively identify issues.
- Support expense management and purchase order processing for assigned leaders, ensuring timely completion and policy compliance.
- Administer digital collaboration platforms (SharePoint, Teams, distribution lists), maintaining content accuracy, access controls, and governance.
- Streamline processes by partnering with administrative colleagues and cross-functional teams; implement continuous improvements.
- Support operational compliance activities, including training curriculum administration, SOP updates, and training assignment tracking.
- Manage complex executive calendars; prioritize competing demands, resolve scheduling conflicts, and communicate effectively with stakeholders.
- Coordinate and facilitate team meetings, workshops, and special events (scheduling, logistics, materials, minutes, action follow-up).
- Provide proactive support for leadership meetings and organizational priorities.
- Coordinate onboarding for new hires (equipment/resource requests, system access, organizational assignments, onboarding requirements).
Qualifications
Required
- Proven administrative support experience for leaders/large teams in a fast-paced environment.
- Ability to handle sensitive organizational, financial, and personnel information with confidentiality.
- Strong written and verbal communication skills.
- Excellent organizational skills; ability to manage multiple priorities and work independently.
- Strong analytical, problem-solving, and decision-making skills.
- Advanced Microsoft 365 and digital collaboration tools.
- Integrity, professionalism, and collaboration.
Preferred
- Experience in pharmaceutical, biotechnology, or manufacturing.
- 2+ years as Administrative Assistant/Executive Assistant or similar.
- SAP experience for budget, purchase orders, and cost tracking.
- Certifications (CAP, PMP, PHR).
Education
- High school diploma or equivalent required.
Benefits
- Eligible for annual bonus and long-term incentive (if applicable).
- Comprehensive benefits including medical/dental/vision, retirement (401(k)), paid holidays, vacation, and sick/compassionate days.
Application
- Apply via the posting (current employees/contingent workers use the provided “apply HERE” links).
Key Responsibilities
- Manage departmental budgets in company systems; partner with budget owners to monitor spending, track targets, and proactively identify issues.
- Support expense management and purchase order processing for assigned leaders, ensuring timely completion and policy compliance.
- Administer digital collaboration platforms (SharePoint, Teams, distribution lists), maintaining content accuracy, access controls, and governance.
- Streamline processes by partnering with administrative colleagues and cross-functional teams; implement continuous improvements.
- Support operational compliance activities, including training curriculum administration, SOP updates, and training assignment tracking.
- Manage complex executive calendars; prioritize competing demands, resolve scheduling conflicts, and communicate effectively with stakeholders.
- Coordinate and facilitate team meetings, workshops, and special events (scheduling, logistics, materials, minutes, action follow-up).
- Provide proactive support for leadership meetings and organizational priorities.
- Coordinate onboarding for new hires (equipment/resource requests, system access, organizational assignments, onboarding requirements).
Qualifications
Required
- Proven administrative support experience for leaders/large teams in a fast-paced environment.
- Ability to handle sensitive organizational, financial, and personnel information with confidentiality.
- Strong written and verbal communication skills.
- Excellent organizational skills; ability to manage multiple priorities and work independently.
- Strong analytical, problem-solving, and decision-making skills.
- Advanced Microsoft 365 and digital collaboration tools.
- Integrity, professionalism, and collaboration.
Preferred
- Experience in pharmaceutical, biotechnology, or manufacturing.
- 2+ years as Administrative Assistant/Executive Assistant or similar.
- SAP experience for budget, purchase orders, and cost tracking.
- Certifications (CAP, PMP, PHR).
Education
- High school diploma or equivalent required.
Benefits
- Eligible for annual bonus and long-term incentive (if applicable).
- Comprehensive benefits including medical/dental/vision, retirement (401(k)), paid holidays, vacation, and sick/compassionate days.
Application
- Apply via the posting (current employees/contingent workers use the provided “apply HERE” links).