Associate Director, Medical Engagement and Congress Operations

Role Summary

The Associate Director, Medical Engagement and Congress Operations leads planning, execution, and management of prioritized medical engagement and congress activities within a centralized congress team. The role ensures successful execution of the medical engagement strategy, fosters collaboration across cross-functional medical and brand teams, and delivers scientifically rigorous engagement experiences aligned with organizational goals.

Responsibilities

• Strategize and develop comprehensive medical engagement plans aligned with the scientific narrative and overall Medical Affairs strategy.
• Support planning and execution of Medical Affairs engagement strategies, including national/regional congresses, sponsorships, advisory boards, and KOL engagement.
• Partner with cross-functional stakeholders to develop annual plans and budgets supporting congresses, symposia, sponsorships, and other Medical Affairs activities.
• Coordinate with publication planning to ensure congress activities align with broader publication and data dissemination strategies.
• Lead coordination, planning, and execution of all medical engagement–related congress tactics across Medical Affairs sub-functions.
• Develop and execute strategic plans for pre-congress, on-site, and post-congress activities to maximize scientific and organizational impact.
• Lead medical booth planning, logistics, budget tracking, and project management for major congresses.
• Liaise with Medical Affairs functions to support the review, approval, and management of sponsorships for major medical meetings and conferences.
• Collaborate with Global Medical Affairs Strategy and Medical Communications to develop high-quality, scientifically rigorous presentations and materials.
• Implement best practices in data visualization and scientific storytelling to enhance clarity and impact.
• Ensure all congress materials adhere to compliance standards, internal review processes, and data publication embargoes.
• Ensure accuracy, consistency, and alignment across all Medical Affairs congress deliverables.
• Establish KPIs for congress and engagement activities; implement systems to track, analyze, and report performance.
• Conduct post-congress analyses to assess impact, derive insights, and identify opportunities for continuous improvement.
• Benchmark congress presence and execution against competitors and industry best practices.
• Inform and align internal stakeholders across the organization on Medical Affairs activities at major congresses and executive committee (EC) meetings.
• Other duties as assigned.

Qualifications

• 12 years (or alternatively 8 years with a Master’s degree) of biopharmaceutical industry or agency experience leading the planning and execution of congress planning and advisory boards execution within the biopharma industry.
• Successful record of creating and managing complex project plans, timelines, budgets and critical paths.
• Experience in developing, communicating, and implementing a comprehensive MA congress strategy and plan.
• Demonstrated ability to operate effectively in a fast-paced, collaborative, team-oriented cross functional structure.
• Prior experience as a project owner in effectively navigating MLR/MRC review within a biopharma organization.
• Able to effectively network and partner with internal and external stakeholders including KOLs/HCPs and facilitate/promote cross-functional collaboration.
• Detailed understanding of industry regulations and practices relating to Medical Affairs.

Education

• Bachelor’s and/or Master’s degree, with pertinent Medical Affairs experience.

Additional Requirements

• Physical Demands: Prolonged sitting with occasional walking and occasional lifting up to 25 lbs.
• Travel: Up to 30% travel may be required, including global travel.