Position Summary
AP Accountant to process accounts payable transactions, expense reports, vendor communications, and related general accounting activities in a fast-paced environment.
Job Functions/Responsibilities
- Process high volumes of accounts payable: invoice entry, account coding, proper accounting period entry.
- Review invoices for appropriate supporting documentation before processing/payment.
- Match invoices to purchase orders and supporting documentation.
- Review vendor contracts; assign appropriate expense accounts, departments, and project coding for non-PO invoices.
- Research and resolve vendor account/invoice/payment discrepancies.
- Manage the AP email inbox (vendor inquiries, payment requests, invoice questions).
- Ensure adherence to signature authority and approval policies.
- Manage Concur expense reporting (processing, audits, user support).
- Review employee expense reports for policy compliance; review HCP-related expenses for Sunshine Act compliance.
- Manage the expense reports inbox; support submissions and travel booking inquiries.
- Provide customer service to internal stakeholders and external vendors.
- Support quarterly reviews and annual audits with requested documentation.
- Maintain tax reporting compliance and complete year-end 1099 processing.
- Support financial systems implementations and process improvements.
- Assist with special projects and ad-hoc assignments; adapt to evolving needs.
Qualifications
- Bachelorβs in Accounting/Finance or related field (preferred).
- 5+ years AP or general accounting experience (preferably high-volume).
- Required: Concur and NetSuite ERP experience.
- Strong AP/expense reporting/internal controls knowledge.
- Knowledge of 1099 reporting and audit support.
- Proficient in Microsoft Office, especially Excel.
- Sunshine Act compliance familiarity (preferred).