Administrative Coordinator
Gilead Sciences
August 17, 2026
On-site
San Francisco Bay Area
Corporate Functions
Job Responsibilities
- Prioritizes workload involving multiple large projects/timelines; may coordinate or lead implementation of new/revised software applications/databases with vendors and ensure user training with minimal guidance.
- Arranges needed resources to meet timelines.
- Uses advanced software (Excel, ChemDraw, FileMaker Pro, Access, PowerPoint) to create graphs, charts, spreadsheets, and presentation materials.
- Under manager’s direction, creates draft reports, documents, presentations, and templates from raw data; may gather data using internet searches.
- Contributes to departmental goals by keeping the bigger picture in mind and influencing workflows.
- Coordinates large events (planning, organizing, and implementing event activities).
- Liaises with guests and speakers; coordinates travel, hotel, expense reports, and presentation tools/materials.
- Coordinates annual budget preparation; reviews monthly budget and researches variances.
- May coordinate group lease car requirements/activities at international locations.
- May assist with facilities space planning or office set-up.
- May screen and prioritize manager’s mail and email.
- Assists with orientation of new administrative assistants and other staff.
- Acts as a resource and is cross-trained to cover other administrative assistants during extended absences.
Basic Qualifications
- 0+ year BS/BA or equivalent.
Preferred Qualifications / Required Skills
- Excellent verbal, written, and interpersonal skills.
- Knowledge of administrative and office policies/procedures.
- Strong proofreading and editing skills for technical documents.
- Ability to review work of lower level administrative assistants.
- Advanced knowledge/experience with office software.
- Works under minimal supervision.
- Prefers BS plus 3–5+ years administrative experience.
Compensation/Benefits
- Salary range: $109,650.00–$141,900.00; may include discretionary annual bonus, stock-based long-term incentives, paid time off, and company-sponsored medical/dental/vision/life insurance.
Application Instructions
- Apply via the Internal Career Opportunities portal in Workday (for current employees/contractors).
- Prioritizes workload involving multiple large projects/timelines; may coordinate or lead implementation of new/revised software applications/databases with vendors and ensure user training with minimal guidance.
- Arranges needed resources to meet timelines.
- Uses advanced software (Excel, ChemDraw, FileMaker Pro, Access, PowerPoint) to create graphs, charts, spreadsheets, and presentation materials.
- Under manager’s direction, creates draft reports, documents, presentations, and templates from raw data; may gather data using internet searches.
- Contributes to departmental goals by keeping the bigger picture in mind and influencing workflows.
- Coordinates large events (planning, organizing, and implementing event activities).
- Liaises with guests and speakers; coordinates travel, hotel, expense reports, and presentation tools/materials.
- Coordinates annual budget preparation; reviews monthly budget and researches variances.
- May coordinate group lease car requirements/activities at international locations.
- May assist with facilities space planning or office set-up.
- May screen and prioritize manager’s mail and email.
- Assists with orientation of new administrative assistants and other staff.
- Acts as a resource and is cross-trained to cover other administrative assistants during extended absences.
Basic Qualifications
- 0+ year BS/BA or equivalent.
Preferred Qualifications / Required Skills
- Excellent verbal, written, and interpersonal skills.
- Knowledge of administrative and office policies/procedures.
- Strong proofreading and editing skills for technical documents.
- Ability to review work of lower level administrative assistants.
- Advanced knowledge/experience with office software.
- Works under minimal supervision.
- Prefers BS plus 3–5+ years administrative experience.
Compensation/Benefits
- Salary range: $109,650.00–$141,900.00; may include discretionary annual bonus, stock-based long-term incentives, paid time off, and company-sponsored medical/dental/vision/life insurance.
Application Instructions
- Apply via the Internal Career Opportunities portal in Workday (for current employees/contractors).