Administrative Assistant
AbbVie
August 19, 2026
Remote friendly (North Chicago, IL)
United States
$23.80 - $43 USD yearly
Corporate Functions
This position supports OneHUB and teams dedicated to helping patients access AbbVie’s medicines.
Administrative Duties:
- Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, and acting as a liaison for remote access issues.
Responsibilities:
- Provides general administrative support; may provide backup support to higher-level management.
- Ensures compliance with applicable Corporate/Divisional policies and procedures (purchasing/requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures if applicable).
- Interacts with high-level executives; handles confidential/business-sensitive information.
- May support tracking budget expenditures.
- Coordinates and maintains departmental files in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses Microsoft Office Suite, Delta View, and other business-specific software (including Corporate Travel Web site and employee performance management systems as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
Qualifications:
- High School diploma or equivalent; some college preferred.
- 1+ years of previous administrative experience or equivalent.
- Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook; understanding of business processes and requirements.
Administrative Duties:
- Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, and acting as a liaison for remote access issues.
Responsibilities:
- Provides general administrative support; may provide backup support to higher-level management.
- Ensures compliance with applicable Corporate/Divisional policies and procedures (purchasing/requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures if applicable).
- Interacts with high-level executives; handles confidential/business-sensitive information.
- May support tracking budget expenditures.
- Coordinates and maintains departmental files in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses Microsoft Office Suite, Delta View, and other business-specific software (including Corporate Travel Web site and employee performance management systems as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
Qualifications:
- High School diploma or equivalent; some college preferred.
- 1+ years of previous administrative experience or equivalent.
- Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook; understanding of business processes and requirements.