Talent Acquisition Coordinator Lead, Executive Recruitment

Purpose
The Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers and applicants for VP level hiring at AbbVie.

Key Responsibilities Include:
- Coordinate interview schedules and schedule change requests
- Keep hiring teams informed of interview schedule request status and provide weekly interview request updates
- Use multiple databases/tracking systems to provide information, metrics & reports (SmartRecruiters/ATS, Background Screening, Travel)
- Arrange candidate domestic and international travel and accommodations
- Process expense reimbursement and invoices weekly
- Process background and drug screen requests and provide status updates
- Process special forms for approval (Relocation, Sign on Bonus, and other employment forms)
- Update SmartRecruiters ATS with candidate status and interview data
- Provide high-touch customer service to candidates, hiring managers and administrative staff
- Ensure a best-in-class candidate/manager experience
- Work with and safeguard confidential information
- Ensure compliance with applicable Corporate and Divisional Policies and procedures
- Prioritize assignments, meet deadlines, and maintain workflow efficiency and quality
- Partner with Executive Administrative Assistants

Qualifications
- High School diploma or equivalent; bachelor’s degree highly preferred
- Minimum 2 years administrative or customer support/scheduling/event planning/coordination experience preferred
- Experience with Applicant Tracking Systems, Microsoft Outlook, candidate travel site, Microsoft Word and Microsoft Excel preferred
- Prior staffing coordination or HR experience preferred

Key Competencies
- Learns fast and adapts quickly when indicated
- Excellent customer service (phone etiquette, attention to detail/follow-up, verbal/written/phone communications)
- Ability to handle confidential information