Sr. Payroll Analyst

Role Summary

Responsible for assisting the Payroll Manager with timely and accurate processing of the bi-weekly payroll for all U.S. employees and certain ex-U.S. employees while maintaining the internal controls around timecard and payroll processing. The Senior Payroll Analyst provides specialized accounting services to U.S. personnel from our corporate office, handling time records, payroll statistics, payroll control records, and payroll calculations. Strong customer service, written and verbal communication skills are essential.

Responsibilities

• Perform all aspects of payroll under the supervision of the Payroll Manager to ensure payroll processing timelines are met.
• Accountable for accurate and timely payroll processing for all U.S. employees in the ADP Payroll system.
• Manage timecard module, including reporting and analysis and identifying areas for improvement.
• Maintain payroll internal controls; ensure proper procedures, policies, and rules are applied to payroll activities.
• Strong technical knowledge of payroll required.
• Manage leave of absence coordination within time system.
• Assist with year-end processes, reconciliations, etc.
• Coordinate with Treasury and Finance to complete Work Comp accruals and audits.
• Ensure the accuracy and timely distribution of W-2s by applying knowledge of relevant payroll tax rules and regulations.
• Review employee timecards and payroll register each pay period for accuracy, completeness and compliance with SOPs.
• Work with internal and external auditors as necessary.
• Perform ad hoc payroll-related research and analysis as requested by the Payroll Manager.
• Maintain an internal relationship with Human Resources, including mutual process dependencies, information sharing and internal controls.
• Perform any additional duties and responsibilities as identified.

Qualifications

• Required: Bachelor’s degree in Business Administration/Accounting, Finance or other non-business subject; payroll work experience preferred.
• Preferred: CPP certification; 5-7+ years of payroll processing experience (preferably in manufacturing, with experience in calculating shift differentials and RROP).
• Excellent organization, follow-through and initiative.
• Hybrid work arrangement: 2-3 days onsite in San Rafael, CA.

Skills

• Proficiency with ADP Payroll system
• Timecard module management and reporting
• Payroll tax rules and regulations
• Internal controls and process documentation
• Audits and reconciliations
• Strong written and verbal communication
• Customer service mindset
• Data analysis and ad hoc research

Education

• Bachelor’s degree in Business Administration/Accounting, Finance or other non-business subject