Sr. Executive Coordinator, Corporate Affairs

Role Summary

Senior Executive Coordinator to provide administrative support to the Chief Corporate Affairs and Patient Advocacy Officer and the Corporate Affairs Leadership Team. This role supports employee engagement events, patient advisory boards, and a range of daily administrative tasks including scheduling, contract management, budgeting assistance, and travel coordination. The role requires sound judgment, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced environment. This is an onsite/hybrid position in San Rafael, CA.

Responsibilities

• Manage and coordinate meetings for the Chief Corporate Affairs and Patient Advocacy Officer and members of the Corporate Affairs Leadership Team; schedule meetings/rooms for multiple stakeholders across functions and resolve calendar conflicts
• Provide administrative support to the Corporate Affairs team for employee engagement events, including all-hands meetings, roundtables and other activities
• Provide administrative support to the Corporate Affairs team for patient advocacy events, including advisory board meetings
• Offer onsite support to guests, including patients and their families, for visits to BioMarin; coordinating travel
• Coordinate travel and expense reports for Chief Corporate Affairs Officer, as well as speakers at BioMarin events, including patients
• Help manage department budget cycles, including long-range planning, annual budget planning and monthly financial reporting
• Assist with contract submission processes, including purchase order requests, tracking statements of work and managing third-party invoices
• Perform independent research and prepare information for special projects, as requested
• Coordinate, assemble and proof presentations, agendas and other meeting materials
• Assist with other administrative projects, as needed

Qualifications

• Ability to work well with leaders, colleagues, peers and outside vendors
• Sound judgment and discretion with sensitive/confidential and proprietary information
• Excellent interpersonal and communications skills; ability to be flexible in a fast-paced, fluid environment
• Ability to think proactively, creatively and strategically across multiple projects
• Team-oriented work style
• Excellent attention to detail and responsiveness to deadlines
• Strong skills with spreadsheets; will assist team with budget management
• At least 8 years of executive-level support to VP, SVP/EVP, or C-level and office administration
• Strong PC skills with proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint); Concur expense reporting

Education

• Bachelor’s degree preferred