Sr. Executive Coordinator, Corporate Affairs
BioMarin Pharmaceutical Inc.
6 months ago
Remote friendly (San Rafael, CA)
United States
Corporate Functions
Essential Duties and Job Functions:
- Manage and coordinate meetings for the Chief Corporate Affairs and Patient Advocacy Officer and members of the Corporate Affairs Leadership Team; schedule meetings/rooms and resolve calendar conflicts.
- Provide administrative support for employee engagement events (e.g., all-hands meetings, roundtables, and other activities).
- Provide administrative support for patient advocacy events (including advisory board meetings).
- Offer onsite support to guests (patients and their families), including coordination of travel.
- Coordinate travel and expense reports for the Chief Corporate Affairs Officer and external speakers (including patients).
- Help manage department budget cycles, including long-range planning, annual budget planning, and monthly financial reporting.
- Assist with contract submission processes, including purchase order requests, tracking statements of work, and managing third-party invoices.
- Perform independent research and prepare information for special projects as requested.
- Coordinate, assemble, and proof presentations, agendas, and other meeting materials.
- Assist with other administrative projects as needed.
Required/Preferred Skills and Experience:
- Ability to work well with leaders, colleagues, peers, and outside vendors.
- Sound judgment and discretion with sensitive/confidential and proprietary information.
- Excellent interpersonal and communications skills; flexibility in a fast-paced environment.
- Proactive, creative, and strategic thinking across multiple projects.
- Team-oriented work style.
- Excellent attention to detail and responsiveness to deadlines.
- Strong spreadsheets skills to assist with budget management.
- At least 8 years of executive level support for VP, S/EVP, or C-level and office administration.
- Proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint); Concur expense reporting.
- Bachelor’s degree preferred.
Benefits (if eligible):
- Paid time off and a benefits package including company-sponsored medical, dental, vision, and life insurance plans.
- Manage and coordinate meetings for the Chief Corporate Affairs and Patient Advocacy Officer and members of the Corporate Affairs Leadership Team; schedule meetings/rooms and resolve calendar conflicts.
- Provide administrative support for employee engagement events (e.g., all-hands meetings, roundtables, and other activities).
- Provide administrative support for patient advocacy events (including advisory board meetings).
- Offer onsite support to guests (patients and their families), including coordination of travel.
- Coordinate travel and expense reports for the Chief Corporate Affairs Officer and external speakers (including patients).
- Help manage department budget cycles, including long-range planning, annual budget planning, and monthly financial reporting.
- Assist with contract submission processes, including purchase order requests, tracking statements of work, and managing third-party invoices.
- Perform independent research and prepare information for special projects as requested.
- Coordinate, assemble, and proof presentations, agendas, and other meeting materials.
- Assist with other administrative projects as needed.
Required/Preferred Skills and Experience:
- Ability to work well with leaders, colleagues, peers, and outside vendors.
- Sound judgment and discretion with sensitive/confidential and proprietary information.
- Excellent interpersonal and communications skills; flexibility in a fast-paced environment.
- Proactive, creative, and strategic thinking across multiple projects.
- Team-oriented work style.
- Excellent attention to detail and responsiveness to deadlines.
- Strong spreadsheets skills to assist with budget management.
- At least 8 years of executive level support for VP, S/EVP, or C-level and office administration.
- Proficiency in Microsoft Office Suite (Word, Teams, Outlook, PowerPoint); Concur expense reporting.
- Bachelor’s degree preferred.
Benefits (if eligible):
- Paid time off and a benefits package including company-sponsored medical, dental, vision, and life insurance plans.