Sr. Executive Assistant I

Role Summary

Senior Executive Assistant to support the EVP, Corporate Development, and provide coordination support for the Chief People Officer. This is a highly organized, tech-savvy role in a fast-paced environment requiring executive-level communication and strong calendar management. The position is onsite in Palo Alto and San Francisco to provide hands-on support and close collaboration with executives and teams.

Responsibilities

• Manage the EVP’s complex calendar, prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
• Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting
• Prepare, proofread, and edit materials, presentations, and reports for executive meetings
• Track decisions, deliverables, and follow-ups from meetings to ensure accountability
• Provide onboarding support for new vendors and agencies, ensuring proper access and enablement
• Serve as the primary liaison between the EVP and internal/external stakeholders
• Handle confidential information with professionalism and discretion
• Coordinate scheduling for larger or time-sensitive meetings involving leaders from People, IT, and Facilities
• Manage logistics for leadership meetings, off-sites, and events, including agendas, AV, catering, and materials
• Support cross-functional initiatives and projects requiring senior-level coordination
• Partner with administrative staff to maintain consistency and coverage across departments

Qualifications

• Bachelor’s degree and at least 7–10 years of experience supporting senior executives
• Proven ability to manage multiple high-priority tasks in a dynamic environment
• Exceptional organization, judgment, and follow-through
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel) and collaboration tools (Teams, Zoom)
• Demonstrated experience using AI productivity tools such as ChatGPT, Microsoft Copilot, and Claude to enhance workflow, drafting scheduling, and communication
• Strong written and verbal communication skills
• High level of integrity and discretion in handling confidential information
• A proactive, positive attitude and the ability to anticipate needs before they arise

Education

• Bachelor’s degree