Sr. Executive Administrative Assistant
Johnson & Johnson
1 month ago
Remote friendly (New Brunswick, NJ)
United States
Corporate Functions
Sr. Executive Administrative Assistant (Hybrid) — Raynham, MA or New Brunswick, NJ; reports to the DePuy Synthes Chief Information Officer
Key Responsibilities
- Strategic Executive Partnership: Act as a trusted thought partner to SVP/VPs; manage administrative/operational demands; operate with a CEO-office mindset anticipating downstream impacts; exercise independent judgment; provide stability, clarity, and momentum.
- Executive Time, Calendar & Cadence: Manage complex global calendars; gatekeep scheduling/access; own annual executive cadence (meetings, board-adjacent activity, talent reviews, forums, conferences, external engagements); optimize calendars to protect focus time and align with priorities.
- Senior-Level Meetings & Coordination: Coordinate internal/external meetings with a “no surprises” standard; manage end-to-end meeting logistics (agendas, pre-reads, executive-ready materials); partner to align agendas/sequencing; track follow-ups/actions/decisions.
- Executive Communications & Stakeholder Management: Manage executive email/correspondence; draft responses reflecting executive voice/intent/priorities; serve as primary point of contact for SVP/VPs; interface with senior leaders, internal teams, external partners, vendors.
- Administrative, Office & Operational Support: Coordinate communications/initiatives; oversee office operations (supplies, services, purchasing, vendor coordination); maintain administrative processes and provide backup support.
- Project, Program & Enterprise Support: Support leadership initiatives/special projects; assist with offsites, visitor management, compliance tracking, committee coordination, contract/payment processes; support internal communities (Credo Committee, Culture Team, WiSTEM, ERGs); independently manage or contribute to operational projects.
- Information, Travel & Event Management: Maintain filing systems; record/distribute meeting minutes; support onboarding logistics/materials/access; coordinate executive travel; process/reconcile expenses per policy; plan/execute meetings and events (A/V, setup, catering).
- Operational Excellence & Confidentiality: Assist with budget tracking as required; improve workflows; handle sensitive information with discretion; ensure operational reliability.
- Cross-Functional Coordination: Liaise with internal teams, external partners, vendors; enable collaboration through clear communication and follow-through.
Required Qualifications
- Bachelor’s degree
- Minimum 8 years of experience in executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP-level leaders
- Experience leveraging AI tools to enhance productivity/workflow efficiency
- Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar, meeting, and event management experience
- Exceptional written and verbal communication skills
- High judgment, discretion, and emotional intelligence
- Ability to synthesize information, anticipate needs, and operate independently
- Comfort with ambiguity, shifting priorities, and incomplete inputs
- Strong organizational discipline and enterprise-level thinking
Preferred Skills
- Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing
Benefits (time off)
- Vacation: 120 hours per calendar year
- Sick time: 40 hours per calendar year (CO: 48; WA: 56)
- Holiday pay (including Floating Holidays): 13 days per calendar year
- Work, Personal and Family Time: up to 40 hours per calendar year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours for immediate family member; 40 hours for extended family member per calendar year
- Caregiver Leave: 80 hours in a 52-week rolling period
- Volunteer Leave: 32 hours per calendar year
- Military Spouse Time-Off: 80 hours per calendar year
Application Instructions
- Job posting anticipated to close on 4/20/2026.
Key Responsibilities
- Strategic Executive Partnership: Act as a trusted thought partner to SVP/VPs; manage administrative/operational demands; operate with a CEO-office mindset anticipating downstream impacts; exercise independent judgment; provide stability, clarity, and momentum.
- Executive Time, Calendar & Cadence: Manage complex global calendars; gatekeep scheduling/access; own annual executive cadence (meetings, board-adjacent activity, talent reviews, forums, conferences, external engagements); optimize calendars to protect focus time and align with priorities.
- Senior-Level Meetings & Coordination: Coordinate internal/external meetings with a “no surprises” standard; manage end-to-end meeting logistics (agendas, pre-reads, executive-ready materials); partner to align agendas/sequencing; track follow-ups/actions/decisions.
- Executive Communications & Stakeholder Management: Manage executive email/correspondence; draft responses reflecting executive voice/intent/priorities; serve as primary point of contact for SVP/VPs; interface with senior leaders, internal teams, external partners, vendors.
- Administrative, Office & Operational Support: Coordinate communications/initiatives; oversee office operations (supplies, services, purchasing, vendor coordination); maintain administrative processes and provide backup support.
- Project, Program & Enterprise Support: Support leadership initiatives/special projects; assist with offsites, visitor management, compliance tracking, committee coordination, contract/payment processes; support internal communities (Credo Committee, Culture Team, WiSTEM, ERGs); independently manage or contribute to operational projects.
- Information, Travel & Event Management: Maintain filing systems; record/distribute meeting minutes; support onboarding logistics/materials/access; coordinate executive travel; process/reconcile expenses per policy; plan/execute meetings and events (A/V, setup, catering).
- Operational Excellence & Confidentiality: Assist with budget tracking as required; improve workflows; handle sensitive information with discretion; ensure operational reliability.
- Cross-Functional Coordination: Liaise with internal teams, external partners, vendors; enable collaboration through clear communication and follow-through.
Required Qualifications
- Bachelor’s degree
- Minimum 8 years of experience in executive coordination or senior administrative support in complex, matrixed organizations supporting VP/SVP-level leaders
- Experience leveraging AI tools to enhance productivity/workflow efficiency
- Proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
- Advanced calendar, meeting, and event management experience
- Exceptional written and verbal communication skills
- High judgment, discretion, and emotional intelligence
- Ability to synthesize information, anticipate needs, and operate independently
- Comfort with ambiguity, shifting priorities, and incomplete inputs
- Strong organizational discipline and enterprise-level thinking
Preferred Skills
- Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing
Benefits (time off)
- Vacation: 120 hours per calendar year
- Sick time: 40 hours per calendar year (CO: 48; WA: 56)
- Holiday pay (including Floating Holidays): 13 days per calendar year
- Work, Personal and Family Time: up to 40 hours per calendar year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours for immediate family member; 40 hours for extended family member per calendar year
- Caregiver Leave: 80 hours in a 52-week rolling period
- Volunteer Leave: 32 hours per calendar year
- Military Spouse Time-Off: 80 hours per calendar year
Application Instructions
- Job posting anticipated to close on 4/20/2026.