Sr. Associate, Pharm Sci Strategy and Business Excellence

Role Summary

This position is a member of the Pharm Sci Strategy and Business Excellence (PSBE) team within Pharmaceutical Sciences, responsible for supporting business operations with a primary focus on procure to pay (P2P) processes. This role will help drive efficiencies across a wide range of sourcing activities and will liaise with Procurement, Finance, Source to Pay, and the Pharm Sci colleagues to ensure a consistent methodology for generating purchase orders and tracking spend.

Responsibilities

• Generate requisitions and manage non-capital purchase orders across all lines within Pharm Sci including managing associated documents and reviewing for completeness, raising POs, requesting approvals, and resolving discrepancies.
• Interface with Pharm Sci colleagues, Procurement, Finance, and vendors to ensure seamless procure to pay processes.
• Manage documents associated with POs such as quotes or Statement of Work (SOW) and ensure proper signature is obtained and documents are attached to the purchase requisition.
• Assist with setting up new vendors and maintaining existing ones in Ariba.
• Extend end dates and/or close purchase orders as needed.
• Review Invoices and communicate back to vendors any discrepancies. Work with vendor, business contacts, Finance, and Procurement to resolve issues.
• Support operational reporting by gathering monthly metrics related to PO approved/spent/saved, discrepancies, contractor cost and other as needed.
• Monitor PO spend, identify when there is significant under or overspend, and communicate to business owners.
• Assist with contractor on/off-boarding as needed.
• Create and maintain P2P training materials and monitor internal system and process changes for updates. Communicate any significant changes to the PSBE leadership and the Pharm Sci External Sourcing team.
• Work with other P2P professionals within Pharm Sci to share best practices, provide back-up coverage, and devise communications as needed.
• Identify opportunities for continuous improvement and participate on projects that enhance P2P systems and processes.
• Support and / or lead PSBE initiatives, as well as represent PSBE on limited duration teams.
• Support other general operational tasks as needed.

Education

• Bachelor's degree in Management, Accounting, Finance, Economics or related field.

Qualifications

• Required: 3 to 5 years of relevant experience in a similar function, preferably in finance or procurement related role. Experience managing a budget is a plus.
• Required: Microsoft Office and Excel skills- Pivot tables, and similar tools.
• Required: Strong planning, prioritization, and organization skills.
• Required: Ability to manage and prioritize multiple tasks/requests simultaneously under time constraints across global time zones and meet deadlines in a professional manner.
• Preferred: Strong listening, written and verbal communication and negotiation skills with demonstrated ability to effectively manage customer relationships.
• Preferred: Experience with Ariba Spend Management, Kofax, Procure to Pay ticketing system, or other related procurement tools is preferred.
• Preferred: Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance efficiency.
• Preferred: Data Analysis skills is a plus.

Additional Requirements

• Travel less than 10%
• Hybrid role: live within commuting distance and work on-site an average of 2.5 days per week or more as needed.