Sr. Administrative Assistant

Job Summary (Primary Function)
The Senior Administrative Assistant handles a wide range of administrative and executive support related tasks.

Essential Functions (Key Responsibilities)
- Serve as backups to other executive assistants in the company.
- Manage heavy calendars and coordinate complex meetings with internal/external executives and assistants.
- Answer emails and direct incoming messages promptly.
- Prioritize and manage multiple projects simultaneously and follow through on issues.
- Arrange travel; prepare travel itineraries; process meeting registrations; prepare expense reports.
- Process invoices.
- Orient new hires to the group.
- Assist in presentation preparation.
- Process membership renewals; order journal articles.
- Order supplies.
- Prepare FedEx shipments.
- Maintain filing systems; copying as assigned.
- Work with contract sponsors to open and manage purchase orders (POs) in accordance with company policies.
- Submit POs into Ariba (or similar tool) after contract execution.
- Manage PO increase requests and notify sponsors if amendments are needed.
- Troubleshoot and resolve PO and invoice issues.

Qualifications
- Excellent written and verbal communication skills; strong attention to detail.
- 5+ years’ experience supporting at the executive level.
- Experience assisting management with PowerPoint presentations.
- Strong MS Office knowledge (Word, Excel, PowerPoint, Outlook).
- Experience scheduling travel for management.
- Highly organized, flexible, and able to handle administrative challenges in a fast-paced environment.
- Ability to analyze and solve problems.
- Customer service orientation.
- 6+ months call center experience.
- Proficient in computer applications; good keyboard skills.
- Knowledge of administration and clerical processes.
- Professionalism and confidentiality when interacting with staff at all levels.
- Prior Pharmaceutical/Biotech experience preferred.

Application Instructions
- Not specified in the provided text.