Sr. Administrative Assistant

Role Summary

The Senior Administrative Assistant, Commercial Business Operations (COBO) is a highly trusted, proactive partner providing advanced administrative and operational support to senior leaders and their teams. This role serves as a key liaison to the Vice President of COBO, anticipating needs, managing complex priorities, and ensuring the seamless execution of day-to-day operations, special initiatives, and leadership communications. The ideal candidate is detail-oriented, highly organized, and thrives in a fast-paced, matrixed environment, with strong executive presence and the ability to independently manage diverse projects while fostering relationships across Commercial, Finance, and cross-functional teams.

Responsibilities

• Oversee the smooth functioning of the COBO office and cultivate a professional, welcoming, and high-performing environment
• Provide administrative support for assigned leaders and/or client groups; back up colleagues during surge activities or absences as needed
• Identify objectives, collaborate on content development with leaders, and assemble organizational monthly meeting slides
• Handle confidential business, company, and personnel details
• Draft, edit, and manage high-level communications, presentations, and reports for the VP of COBO
• Manage commercial vendor/agency contracts, including initiation, tracking, invoicing, and ongoing communication with internal owners
• Lead COBO budgeting efforts across three verticals in partnership with Finance, tracking monthly accruals to the operating plan
• Maintain organization-wide plans and progress trackers; coordinate follow-up to advance annual goals
• Coordinate logistics for on/off-site meetings and conferences, including high-priority events
• Arrange travel for assigned leaders (domestic and international)
• Manage calendars for assigned leaders
• Reconcile and manage expense reports via Concur/corporate credit cards
• Prepare scope of work, contracts, purchase orders, and master service agreements; collaborate to ensure timely completion
• Support interdepartmental/cross-functional projects and share best practices with administrative staff
• Perform additional administrative duties as directed

Qualifications

• High school diploma; college degree preferred; 4 years’ related administrative experience supporting senior leadership in pharmaceutical or biotech industries (equivalent combinations considered)
• Experience working with senior-level leaders and executing leadership presentations
• Ability to independently manage complex projects with minimal guidance
• Excellent ethics, integrity, and ability to maintain confidentiality
• Proven ability to manage schedules, multiple projects, priorities, and resources in a fast-paced environment
• Strong interpersonal skills, tact, diplomacy, and judgment
• Proficiency with MS Office (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and meticulous attention to detail
• Ability to work independently and/or as part of a team; collaborate across departments
• Ability to work accurately under pressure and follow instructions; able to articulate ideas clearly
• Knowledge of pharmaceutical terminology (a plus)
• Willingness to travel as needed

Education

• High school diploma; college degree preferred. Targeting 4 years’ related administrative experience supporting senior leadership within the pharmaceutical or biotech industry. An equivalent combination of relevant education and experience may be considered.

Additional Requirements

• Regular standing, walking, sitting, and use of hands for operating equipment; ability to lift up to twenty pounds; occasional travel required