Sr. Administrative Assistant

Job Summary (Primary Function)
The Senior Administrative Assistant handles a wide range of administrative and executive support related tasks.

Essential Functions (Key Responsibilities)
- Serve as back-ups to other executive assistants.
- Manage heavy calendars; coordinate complex meetings with internal and external executives/assistants.
- Answer emails and direct incoming messages promptly.
- Prioritize and manage multiple projects; follow through on issues timely.
- Make travel arrangements; prepare travel itineraries; process meeting registrations; prepare expense reports.
- Process invoices.
- Orientate new hires to the group.
- Assist in presentation preparation.
- Process membership renewals; order journal articles.
- Order supplies.
- Prepare FedEx shipments.
- Maintain filing system; copying as assigned.
- Work with contract sponsors to open/manage purchase orders (POs) in accordance with company policies.
- Submit POs into Ariba (or similar tool) upon contract execution.
- Manage PO increase requests; notify sponsor if amendments are needed.
- Troubleshoot and resolve PO and invoice issues.

Qualifications
- Excellent written/verbal communication and strong attention to detail.
- 5+ years supporting at the executive level.
- Experience assisting with PowerPoint presentations.
- Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
- Experience scheduling travel for management.
- Exceedingly well organized, flexible; enjoys administrative challenges.
- Ability to analyze and solve problems.
- Customer service orientation.
- 6+ months call center experience.
- Proficient in computer applications; good keyboard skills.
- Knowledge of administration and clerical processes.
- Ability to interact with staff at all levels in a fast-paced, high-pressure environment; proactive, resourceful, efficient; professionalism and confidentiality.
- Pharmaceutical/Biotech experience preferred.