Sr. Administrative Assistant

Job Summary (Primary Function)
- The Senior Administrative Assistant handles a wide range of administrative and executive support tasks.

Responsibilities
- Serve as back-ups to other executive assistants.
- Manage complex calendars and coordinate meetings with internal/external executives and assistants.
- Answer emails and direct incoming messages promptly.
- Prioritize and manage multiple projects; follow through on issues in a timely manner.
- Arrange travel, prepare itineraries, process meeting registrations, and prepare expense reports.
- Process invoices.
- Orientate new hires to the group.
- Assist in presentation preparation.
- Process membership renewals; order journal articles.
- Order supplies, prepare FedEx shipments, and maintain filing systems.
- Copying as assigned.
- Work with contract sponsors to open/manage purchase orders (POs) in accordance with company policies.
- Submit POs into Ariba (or similar) upon contract execution.
- Manage PO increase requests and notify sponsors if contract amendments are needed.
- Troubleshoot and resolve PO and invoice issues.

Qualifications / Skills
- Excellent written and verbal communication with strong attention to detail.
- 5+ years’ experience supporting at the executive level.
- Experience creating PowerPoint presentations.
- Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
- Experience scheduling management travel.
- Highly organized, flexible, and enjoys administrative challenges in a fast-paced environment.
- Ability to analyze and solve problems.
- Customer service orientation.
- 6+ months call center experience.
- Proficient computer skills; good keyboard skills.
- Knowledge of administration and clerical processes.
- Professionalism and confidentiality; proactive and resourceful.
- Pharmaceutical/Biotech experience preferred.