Sr. Administrative Assistant

Job Summary:
The Senior Administrative Assistant provides administrative and executive support.

Responsibilities / Essential Functions:
- Serve as a backup to other executive assistants.
- Manage complex calendars and coordinate meetings with internal/external executives and assistants.
- Answer emails and direct incoming messages promptly.
- Prioritize and manage multiple projects; follow through on issues timely.
- Arrange travel, prepare itineraries, process meeting registrations, and prepare expense reports.
- Process invoices.
- Orient new hires to the group.
- Assist with presentation preparation.
- Process membership renewals; order journal articles.
- Order supplies; prepare FedEx shipments; maintain filing system; copying as assigned.
- Work with contract sponsors to open and manage purchase orders (POs).
- Submit POs into Ariba (or similar tool) upon contract execution.
- Manage PO increase requests and notify sponsors if contract amendments are needed.
- Troubleshoot and resolve PO and invoice issues.

Qualifications:
- Excellent written and verbal communication skills; strong attention to detail.
- 5+ years’ experience supporting at the executive level.
- Experience creating PowerPoint presentations.
- Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
- Experience scheduling travel for management.
- Highly organized, flexible, proactive, and able to work in a fast-paced environment with professionalism and confidentiality.
- Ability to analyze and solve problems.
- Customer service orientation.
- 6+ months call center experience.
- Proficient computer applications; good keyboard skills.
- Knowledge of administration and clerical processes.
- Ability to interact with staff at all levels.
- Pharmaceutical/Biotech experience preferred.