Site Coordinator Admin

Role Summary

Provide high-level administrative support to the Perrigo Infant Formula Plant in Eau Claire, WI (80%) and to the Perrigo Nutrition Manufacturing Network (20%), including executives and senior managers as well as hourly employees as needed to ensure efficient operations and effective communication. The position runs Monday–Friday with a tentative schedule of 7:30 AM–4:00 PM.

Responsibilities

• Serve as the primary administrative point of contact between executives and internal/external clients. Liaison with vendors.
• Manage front desk activities, including assisting visitors, managing PPE stock, and coordinating facility maintenance administrative duties.
• Organize executives’ schedules, appointments, expense reports and travel arrangements.
• Handle incoming calls, messages, correspondence, and mail (both incoming and outgoing).
• Coordinate and facilitate meetings, including taking minutes, arranging logistics, and ordering necessary items.
• Maintain an efficient documentation and filing system, including creating and maintaining a badging system for site security and timecard system.
• Oversee the procurement and management of office supplies and negotiate advantageous deals with suppliers. Coordinate DHL shipments.
• Plan and execute special events (e.g., holiday meals, cookouts, Fun Fridays) and support DE&I site events.
• Ensure GMP compliance and provide support in HR functions like uniform and safety shoe orders including contractors.
• Provide general support to visitors and manage front desk activities. Creating purchase requisitions and performing goods receipts.

Qualifications

• Required: Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or similar role.
• Required: Strong knowledge of office management systems, procedures, and office gadgets.
• Required: Proficient in Microsoft Office Suite; exemplary planning and time management skills.
• Required: Excellent verbal and written communication skills.
• Required: Ability to multitask, prioritize tasks, and work well under pressure.
• Required: Professional demeanor and appearance.
• Required: Discretion and confidentiality.
• Preferred: 3+ years of direct experience.

Education

• High School Diploma - Required.
• Degree in Business, Administration, HR or relevant field - Preferred but not required.

Skills

• Proficient in Microsoft Office Suite.
• Strong knowledge of office management systems, procedures, and office gadgets.
• Excellent verbal and written communication skills.

Additional Requirements

• Physical: Sit for long periods; lifting and carrying 1–5 lbs frequently, with aid of cart; 5–25 lbs infrequently, with aid of cart.
• Environmental: Occasional exposure to chemicals and loud noises/machinery; rarely enter confined spaces; rarely able to work off-shifts (weekends, nights); indoor, climate-controlled environment.