Senior Specialist, Payroll

Role Summary

The Senior Specialist, Payroll analyzes data exports from Workday to verify accuracy and completion of information. This role assists with the time system and processes bi-weekly payroll for U.S. and international employees, prepares and posts journal entries, conducts account reconciliations related to payroll, troubleshoots with the payroll system or HRIS manager to correct information, and detects data errors. This hybrid role is located in Silver Spring, MD and requires reporting to the office at least three days a week.

Responsibilities

• Coordinate efforts between various departments to ensure data collection and accuracy while adhering to a stringent schedule, resulting in completed and posted payroll
• Review and verify all changes imported into Dayforce from Workday are accurate and complete
• Ensure time sheets are processed and approved by employees and managers timely and follow up as necessary
• Monitor the payroll mailbox daily and respond to inquiries/requests in a timely manner (within 48 hours)
• Research and resolve all payroll-related issues, timely and accurately
• Register new state tax jurisdictions; ensure that they are set-up and compliant
• Prepare and post payroll journal entries
• Assist with auditor requests related to payroll
• Ensure payroll records are maintained and organized
• Calculate and reconcile all retroactive and proactive amounts
• Review Payroll Interface for errors
• Run data reports for key stakeholders, as requested
• Perform reconciliations for payroll accounts and benefits related to year-end W2 processing

Qualifications

• Required: H.S. Diploma or General Education Degree (GED)
• Required: 5+ years of experience in full cycle processing of Payroll for at least 500+ employees
• Required: Experience creating journal entries
• Required: Knowledge of payroll accounting and payroll concepts
• Required: Experience completing year-end reporting and W2 processing
• Required: Knowledge of payroll regulations, taxation and wage & hour laws
• Required: Experience with web-based payroll systems (ADP, Workday, Ceridian/Dayforce, SAP – preferred)
• Required: Proficient in Microsoft Office programs, specifically Word and Excel
• Required: Ability to manage sensitive information with discretion and a commitment to maintaining confidentiality
• Required: Effective communication across all levels of the organization
• Required: Strong analytical skills and ability to evaluate complex data
• Required: Problem-solving mindset to ensure accuracy and thoroughness
• Required: Experience in reporting on and presenting information
• Required: Flexibility and adaptability to changing business needs
• Required: Excellent organizational and time-management skills
• Required: Ability to handle a dynamic work environment with short deadlines or high volumes
• Required: Ability to work independently and collaboratively
• Required: Ability to manage multiple tasks effectively

Education

• Preferred: Associate Degree