Senior Executive Assistant

Role Summary

Senior Executive Assistant – VP Research. Provide administrative support and partnership to the Vice President, Oncology/Immunology Research, and be a resource for the department. Manage complex assignments, anticipate the team’s needs, and develop future plans in a hybrid onsite/remote environment across South San Francisco, CA and Thousand Oaks, CA.

Responsibilities

• Support the vice president and the senior leadership team by managing administrative functions, coordinating communication, and helping to facilitate strategic priorities.
• Lead and develop a high-performing team of Administrative Coordinators (ACs).
• Build and maintain close working relationships with key partners within Amgen and externally and serve as a liaison for communication.
• Handle sensitive information with discretion and maintain confidentiality.
• Manage executive calendars with complex schedules across multiple time zones, including coordinating and scheduling meetings, prioritizing appointments, and resolving conflicts.
• Arrange domestic and international travel, including flights, accommodation, and ground transportation, and prepare detailed itineraries. Ensure travel and expense reports are managed in compliance with company policy.
• Coordinate and support internal and external meetings, including arranging audiovisual support, securing venues, and planning and facilitating the meeting agenda and presentations.
• Organize and manage logistics for the Oncology/Immunology research team overall, including onboarding staff, coordinating department-wide communications and updates, and managing the department website.
• Contribute to cross-functional initiatives and ensure completion of deliverables.

Qualifications

• Required: Associate‚Äôs degree and 4 years of administrative experience
• Required: High school diploma / GED and 6 years of administrative experience
• Preferred: Bachelor‚Äôs degree with 5+ years of experience in an administrative support role supporting large teams at different levels
• Preferred: Supervisory or leadership experience working in technology-based organizations
• Preferred: Excellent organizational skills and ability to manage multiple people
• Preferred: Detail-oriented with excellent travel and meeting planning skills
• Preferred: Good external customer communication skills
• Preferred: Expert-level PC skills in Outlook, MS Word, PowerPoint, Excel, Teams, SharePoint, Workday and SAP, plus advanced typing skills
• Preferred: Excellent time management and project management skills with ability to prioritize high-importance projects
• Preferred: Calm under pressure; ability to manage multiple calendars across time zones
• Preferred: Excellent written, verbal, and presentation skills; experience supporting remote staff
• Preferred: Ability to work in a fast-paced environment with a can-do attitude
• Preferred: Absolute discretion and confidentiality, judgment, creativity, flexibility, initiative; ability to resolve issues with minimal oversight

Skills

• Strategic administrative support
• Calendar and travel management across time zones
• Executive coordination and liaison skills
• Leadership and team development
• Communication and interpersonal skills
• Conference and meeting planning
• Project management and prioritization
• Discretion and confidentiality
• Remote work support

Education

• Associate‚Äôs degree or higher (preferred)

Additional Requirements

• Hybrid onsite/remote work arrangement; locations: South San Francisco, CA and Thousand Oaks, CA