Senior Executive Assistant

Role Summary

Join us as a Senior Executive Assistant, and you’ll be part of a culture that welcomes diversity, thinks differently to solve problems, works collaboratively as one team, and delivers meaningful innovations that impact people’s lives. The Senior Executive Assistant is responsible for all secretarial and administrative duties for top organization executives and makes administrative decisions, handles correspondence, maintains files, makes appointments and serves as a liaison with the other departments, as required. They handle details of a highly confidential and critical nature and may have some project administration responsibilities.

Responsibilities

• Demonstrate ownership and accountability for results, along with forward thinking/leadership and collaborates with all team members and executives
• Arrange high visibility meetings that involve planning and coordinating internal/external attendees and meeting facilities
• Plan and organize large meetings, retreats, and/or annual events
• Prioritize organizational needs regarding meetings, timeframes, and deadlines while exercising delegated authority to speak on behalf of your supervisor regarding a variety of administrative and programmatic matters
• Prepare agendas, presentations and correspondences
• Apply and implement internal policies, liaise with key departments, identify opportunities for process improvement, and recommend special projects and initiatives related to general business administration
• Plan, coordinate, and initiate actions necessary to implement administrative and group decisions and recommendations. Assist with developing, articulating and documenting short and long-term goals and objectives and tracking progress toward meeting those goals and objectives
• Balance conflicting priorities to manage workflow, ensuring the completion of essential projects and meeting critical deadlines
• Track and monitor pending issues for follow-up
• Independently lead highly complex assignments where independent action, "judgement calls" and high degree of initiative are required in resolving problems and developing recommendations
• Work effectively without frequent and direct supervision or guidance
• Understand business impact of issues and respond with appropriate actions

Qualifications

• High School diploma. College Degree preferred (An equivalent combination of experience and education may be considered)
• Demonstrates deep understanding of the Company's business principles as well as an understanding of the overall industry in which the business operates
• Deep knowledge and understanding of business and management principles. Researches critical business information in timely fashion
• Speaks with confidence using clear, concise sentences and is easily understood, and understands the most important aspect of communication is the act of listening
• Demonstrates strong oral presentation and critical thinking skills, as well as successful negotiation and persuasion skills. Reasons logically, analyzes and develops recommendations to resolve operating and organizational issues (might fall under planning & organization or job complexity/content) and initiates changes to work processes to improve efficiencies and performance.
• Produces well thought-out, professional correspondence free of grammatical and spelling errors. Ability to edit, adjusting language or terminology to meet needs of the audience or as appropriate. Correspondence is of high quality, error-free, and aligned to organization standards
• Has frequent contact with employees at all levels within the company and exhibits collaborative and interpersonal skills to work effectively with large variety of personalities. Also interacts with a wide variety of professionals outside the company, such as investors, physicians, patients, Regulatory agencies and vendors.
• Demonstrates excellent interpersonal skills including a professional and diplomatic demeanor. Demonstrates maturity, tact and diplomacy in interactions with colleagues, stakeholders, board members, investors, physicians, patients, Regulatory agencies and vendors
• Maintains positive demeanor, composure and flexibility in highly dynamic and changing environment and establishes a work environment that engages and motivates the entire team
• Software Knowledge: Possess expert knowledge in the following office technologies - Microsoft Outlook, Word, Excel, PowerPoint as well as other software system(s) required to support the executive