Senior Executive Administrative Assistant

Role Summary

Senior Executive Administrative Assistant to the Company Group Chair, Robotics and Digital Solutions, in Raritan, NJ. Provides comprehensive administrative support, prioritization, proactive issue resolution, and seamless daily operations. Partners with senior leaders across MedTech and the Robotics and Digital Solutions Leadership Team on a broad range of initiatives in a global, matrixed environment.

Responsibilities

• Provide comprehensive administrative support to the Company Group Chair, including complex calendar management and schedule coordination.
• Proactively anticipate executive needs, resolve issues before they arise, and serve as a trusted point of contact.
• Coordinate domestic and international travel arrangements and manage related logistics.
• Prepare and format high-quality presentation materials for executive updates and leadership review meetings.
• Manage special projects and oversee interactions with external subcontractors, including coordination with Finance and Legal teams.
• Facilitate visits and interface with clinicians, partners, and subcontractors; represent the Platform Leadership Team when hosting visitors or team meetings.
• Attend meetings as required; record and distribute meeting minutes in accordance with directions provided.
• Plan and schedule team meetings, presentations, and office events to support collaboration and culture-building initiatives.
• Coordinate conference room scheduling, catering, and logistics for large meetings or events.
• Submit and reconcile weekly expense reports through Concur.
• Coordinate payment processing for contractors and vendors by partnering with Accounting and Purchasing teams.
• Support contingent workforce administration in collaboration with hiring managers.
• Support employee onboarding and offboarding activities for the executive office (e.g., hardware requests, corporate card access, system access coordination).
• Maintain awareness of relevant company policies, procedures, and guidelines and provide guidance to stakeholders as needed.

Qualifications

• Required: Minimum of 6 years of experience supporting C-level or senior executives.
• Required: Advanced experience managing complex, global calendars and travel schedules.
• Required: Strong time management skills with the ability to prioritize and multi-task effectively.
• Required: High attention to detail with demonstrated problem-solving skills.
• Required: Proven experience working in a global, matrixed organization.
• Required: Experience supporting projects, onboarding activities, budgets, and milestone tracking.
• Required: Excellent verbal, written, and interpersonal communication skills.
• Required: Ability to adapt quickly to last-minute changes while maintaining a professional and organized experience for stakeholders.
• Required: Passion for and experience within the healthcare or MedTech industry.
• Preferred: High proficiency with technology, including Microsoft Office, Concur, Amex Travel, and familiarity with Confluence and contract tracking systems.

Skills

• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Execution Focus
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Problem Solving
• Professional Ethics
• Travel Planning
• Typing

Education

• High School diploma or equivalent is required.