Senior Administrative Coordinator

Senior Administrative Coordinator — Insights & Analytics Leadership

Responsibilities:
- Provide administrative support to the Insights & Analytics Leadership team and 7 I&A sub-teams.
- Submit procurement requirements (CDAs, SOWs, requisitions, MSAs, bid exceptions) in REGN’s Icertis system.
- Track requisition approvals, PO assignment, and invoice payments.
- Partner with Finance, Procurement, and Legal to align on requirements, resolve dependencies, and drive initiatives.
- Monitor and manage department budget and monthly spend against forecast/targets.
- Support month-end close with timely submission and reconciliation of monthly accruals.
- Book meetings/trainings (invites, rooms, catering, directions, security registration).
- Coordinate vendor site visits (introductions, capabilities meetings, evaluations).
- Coordinate SurveyMonkey-type activities (objectives/questions, surveys, results summaries).
- Post materials to SharePoint (final project reports, vendor contact info, requisition templates, capabilities presentations, as needed).
- Assist onboarding new employees/contractors via NEMO; coordinate IT equipment needs; support Welcome Announcements with leadership.
- Process expense reports; maintain master department calendar and non-Regeneron partner contact list.
- Coordinate with Commercial staff on workload coverage and facilities needs/issues.

Qualifications:
- Bachelor’s degree or at least 5 years of relevant administrative experience.

Skills/Preferred:
- Strong Microsoft Office skills (Outlook, Excel, Word, PowerPoint) and SharePoint.
- Detail-oriented; manage multiple tasks/priorities.
- Experience coordinating people/projects across multiple locations (plus).
- Contract management familiarity preferred (e.g., SOWs/POs via Icertis).
- Strong written and verbal communication.
- Team-oriented; works effectively across locations/levels.

Location/Work setup:
- Sleepy Hollow, NY (Hybrid: 4 days per week on site).

Application:
- Apply now.