Senior Administrative Coordinator

Role Summary

The Senior Administrative Coordinator is a dynamic role supporting Vice Presidents who lead the Oncology and Immuno-Oncology Therapeutic Focus Area. The role requires experience in administrative support and involves calendars, travel coordination, events, and office operations to help leaders and teams meet day-to-day objectives. Proficiency in MS Office and Concur, with the ability to learn new technologies, is required.

Responsibilities

• Proactively manages calendars with an understanding of priorities for the leaders supported.
• Anticipates the needs of leaders and teams to effectively problem solve.
• Coordinates team-building events and town halls.
• Assists with travel and expense reports.
• Makes catering recommendations and orders food for meetings and events scheduled over meal periods.
• Manages department contact lists and org charts.
• Coordinates office supplies to maintain budgeted levels.
• May act as a point person for new employees within the department, coordinating with IT, Facilities, and Procurement.
• Coordinates space planning for new hires or other space needs.
• Derseys and distributes communications, announcements, and updates as needed.
• Provides backup support and coverage for other administrative coordinators.

Qualifications

• Required: Associates degree; 5+ years of administrative experience; 2+ years of pharma/biotech industry experience desirable.
• Preferred: Bachelor's degree.

Skills

• Highly collaborative with strong written and verbal communication skills; ability to interact across all levels while maintaining confidentiality.
• Ability to understand priorities and adjust work accordingly with high accuracy and attention to detail.
• Independence, judgment, and problem-solving skills; comfortable acting as a project point person.
• Ability to work independently and collaboratively; quick learner; comfortable with change and ambiguity.
• Builds relationships across levels; coachable and open to development; earns trust of peers.
• Proficient in MS Office, SharePoint, Concur, and teleconference systems with basic troubleshooting ability.

Education

• Associates degree required; Bachelor's degree preferred.

Additional Requirements

• On-site work may be required; discuss location-specific expectations with recruiter.