Senior Administrative Coordinator

Role Summary

The Senior Administrative Coordinator is a dynamic role supporting Vice Presidents leading the Oncology and Immuno-Oncology Therapeutic Focus Area. The role requires experience in administrative support and the ability to manage day-to-day business objectives with calendar management, travel coordination, event planning, and departmental operations.

Responsibilities

• Proactively manage calendars with attention to priorities.
• Anticipate needs of leaders and teams to effectively problem solve.
• Coordinate team building events and town halls.
• Assist with travel and expense reports.
• Make catering recommendations and order food for meetings and events.
• Manage department contact lists and org charts.
• Coordinate office supplies to maintain budgets.
• Act as point person for new employees within departments, coordinating with IT, Facilities, and Procurement.
• Coordinate space planning for new hires or other space needs.
• Draft and distribute communications, announcements, and updates as needed.
• Provide backup support and coverage for other administrative coordinators.

Qualifications

• Required: Associate’s degree; 5+ years of administrative experience; 2+ years of pharma/biotech industry experience preferred.
• Proficient in MS Office applications; familiarity with Concur; ability to learn new technologies.
• Strong written and verbal communication skills; ability to interact across all levels while maintaining confidentiality.
• Independent with good judgment and problem-solving ability; capable of working independently and with a team.
• Quick learner; adaptable to change and ambiguity; able to manage risk and shift gears as needed.
• Highly collaborative with ability to build relationships across teams.

Skills

• MS Office
• SharePoint
• Concur
• Teleconference systems
• Project coordination

Education

• Associate’s degree required; Bachelor's degree preferred.

Additional Requirements

• On-site work may be required depending on location; discuss on-site policy with recruiter.