Senior Administrative Assistant to VP, Litigation & Risk and VP, Privacy Legal

Role: Senior Administrative Assistant

Responsibilities:
- Manage calendars for the Vice Presidents, scheduling meetings, arranging rooms, catering, and logistical/admin support.
- Serve as a departmental resource for internal technologies (Procurement, SharePoint, Concur, and other Vertex systems).
- Coordinate meeting materials (agendas, pre-reads, note-taking, PowerPoint presentations).
- Arrange travel, complete expense reports, and organize team events (lunches/dinners/offsite meetings).
- Prioritize and handle requests for appointments, emails, and calls; escalate complex issues.
- Assist with onboarding and maintain day-to-day office operations (inventory control, office support services).
- Oversee local vendor relationships (cleaning companies, couriers, equipment technicians).
- Process group purchase orders, invoices, and contracts; assist with tracking office budget and resource planning.
- Maintain confidentiality and discretion with sensitive information.

Required qualifications:
- High school/secondary education.
- 2+ years of administrative experience (or equivalent education/experience).

Technical skills required:
- Proficiency in Microsoft Office.
- Strong time management and organizational skills; attention to detail.
- Discretion handling confidential correspondence.

Preferred skills:
- Familiarity with Procurement, SharePoint, and Concur.

Benefits:
- Competitive salary and performance-based bonuses; health/dental/vision insurance.
- Generous paid time off and holiday schedule; professional development opportunities.

Application instructions:
- Apply today.