Senior Administrative Assistant, International Marketing, Oncology

The Executive Administrative Assistant provides administrative support to the Vice President of International Marketing and Commercial Operations (IMCO).

Responsibilities:
- Works independently to ensure timely, organized administrative support needs of the VP and organization are effectively addressed.
- Schedules activities (appointments, meetings, room usage) for the VP and leadership team; prioritizes meetings, proactively addresses conflicts, and arranges on- and off-site meeting logistics.
- Arranges and manages VP travel (flights, accommodations, ground transportation, meeting logistics).
- Handles timely and compliant expense reporting.
- Coordinates and/or supports coordination of events and department/site activities.
- Prepares correspondence, agendas, reports, and other materials using word processing, spreadsheets, and database applications; prepares presentations and meeting materials.
- Purchases goods and services as required, following company purchasing procedures; may follow up until received and coordinate payments.
- Reviews and proofreads documents for accuracy and completeness; inputs/updates data in systems and records.
- Collects and compiles data for special and periodic reports.

Qualifications:
- Associate’s degree in Secretarial Sciences or related field required; 4+ years’ experience required; executive administrative experience preferred.
- Exceptional attention to detail and strong prioritization.
- Excellent communication skills.
- Basic-Intermediate knowledge of Microsoft Office Suite (Outlook, Teams).
- Well organized, detail-oriented, analytical, excellent time management; self-starter who learns quickly and works independently.