Senior Administrative Assistant

Role Summary

We are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to two Vice Presidents in Finance (VP, Head of Pricing and VP, Specialty/US Therapeutics Operations). In this key role, you will manage complex calendars, coordinate meetings and travel, help with communications and project tracking, and serve as a central point of contact for internal and external stakeholders. The ideal candidate is a resourceful professional with exceptional communication skills, strong attention to detail, and the ability to anticipate needs in a dynamic, fast-paced environment.

Responsibilities

• Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.
• Monitors and prioritizes executives email, highlights actions and routinely authors responses.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
• Follows company purchasing and other established procedures.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee office setups and onboarding.
• Professionally interacts with high level executives.
• Consistently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Printing reports, presentations, and documents for executive review
• Liaising with other departments, clients, and stakeholders
• Assisting with expense reports and invoice processing
• Ensuring the executive’s day runs smoothly by anticipating needs and managing priorities
• Overall, the role requires very strong organizational, communication, and problem-solving skills, as well as professionalism and discretion

Qualifications

• Minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to the overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Education

• High School diploma or equivalent.