Senior Administrative Assistant

Role Summary

The Senior Administrative Assistant provides support to the Oncology Customer Engagement team in a professional and efficient manner. The role requires the ability to handle several assignments at once, proactively seek solutions within the organization, anticipate the manager's needs, demonstrate strong attention to detail, and work collaboratively as part of a team.

Responsibilities

• Responsible for managing complex calendaring, arranging travel, processing expense reports, coordinating video conferences and internal/external meetings, documenting staff meeting minutes with actionable items, and demonstrating the capacity to quickly acquire new technologies.
• Maintain strict confidentiality and handle sensitive materials securely across all management levels in a consistently professional manner.
• Superior interpersonal and written/oral communication skills are essential for effective interaction with both internal stakeholders and external partners; ability to lead through influence and continuously refine administrative processes is required.
• May draft correspondence and communicate information on behalf of the manager as needed.
• Develop and prepare routine presentations, memorandums, and reports for review and approval; proficiency in working with financial or budget headcount reporting systems to produce tracking reports is necessary.
• Oversee purchasing approvals and authorizations on behalf of the supervisor, exercising designated spending authority in accordance with established guidelines.

Qualifications

• High School Diploma required.
• 5+ years‚Äô administrative experience.
• Excellent planning and organizational skills with attention to detail.
• Demonstrated accuracy and speed in the use of standard office tools including Word, Excel, and PowerPoint.
• Ability to be resourceful, obtain information from the Intranet, learn new software programs quickly.
• Excellent interpersonal skills (team player).
• Excellent (oral and written) communication skills.

Desirable Qualifications

• Associate‚Äôs Degree or Bachelor‚Äôs Degree.
• A strong understanding of Novartis Pharmaceuticals Organizational policies and procedures is a plus.