Senior Administrative Assistant
Johnson & Johnson
6 months ago
Remote friendly (New Brunswick, NJ)
United States
Corporate Functions
Senior Administrative Assistant (New Brunswick, NJ) — hybrid: Titusville, NJ office 3 days/week and work from home 2 days/week.
Key Responsibilities:
- Provide administrative support to HR Acquisitions & Development and Global Benefits & Retirement teams.
- Meetings management: calendar management; meeting conflict resolution and urgent requests; coordinate onsite/offsite meetings (venues, catering, agendas, logistics); ensure required meeting documents are submitted timely (presentations, pre-reads).
- Team management: handle confidential matters with discretion; onboarding/offboarding for employees and contractors (new hires, terminations, leaves of absence, promotions, transfers, return to work); maintain distribution lists; plan/execute team-building events; collaborate with other admins; print/copy/scan/file/destroy documents or mail; maintain office environment with Facilities and IT support.
- Travel & expenses: arrange domestic/international travel (including passport/VISA documentation); process expense reports/receipts; oversee interview logistics and travel coordination; manage Corporate Meeting Card (CMC) activity and supporting documentation; resolve issues related to AmEx, phone services, IT, and vendor inquiries.
- Reporting: coordinate, prepare, and edit reports and presentations; key point of contact for procurement.
- Communication management: disseminate team communications (announcements and new-hire updates).
Qualifications:
- Education: High school diploma required; Bachelor’s degree or formal administrative training preferred.
- Required: Minimum 5 years of administrative experience; proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems; strong digital platform experience and virtual meeting technologies; outstanding organizational/prioritization skills; strong interpersonal and communication skills with executives/stakeholders; ability to exercise discretion, maintain confidentiality, and resolve complex issues independently; agility/adaptability in a hybrid work environment.
Preferred Skills:
- Accountability; Administrative Support; Business Writing; Communication; Customer Centricity; Data Capturing; Diary Management; Document Management; Event Management; Microsoft Office; Office Administration; Organizational Knowledge; Organizing; Presentation Development; Process Oriented; Professional Ethics; Travel Planning; Typing.
Benefits (time off and eligibility as described):
- Vacation: 120 hours/calendar year
- Sick time: 40 hours/calendar year (CO: 48; WA: 56)
- Holiday pay (including floating holidays): 13 days/calendar year
- Work/Personal/Family Time: up to 40 hours/calendar year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours (immediate family) and 40 hours (extended family)/calendar year
- Caregiver Leave: 80 hours in a 52-week rolling period
- Volunteer Leave: 32 hours/calendar year
- Military Spouse Time-Off: 80 hours/calendar year
- Eligible for medical, dental, vision, and time off (and other benefits per applicable Collective Bargaining Agreement).
Key Responsibilities:
- Provide administrative support to HR Acquisitions & Development and Global Benefits & Retirement teams.
- Meetings management: calendar management; meeting conflict resolution and urgent requests; coordinate onsite/offsite meetings (venues, catering, agendas, logistics); ensure required meeting documents are submitted timely (presentations, pre-reads).
- Team management: handle confidential matters with discretion; onboarding/offboarding for employees and contractors (new hires, terminations, leaves of absence, promotions, transfers, return to work); maintain distribution lists; plan/execute team-building events; collaborate with other admins; print/copy/scan/file/destroy documents or mail; maintain office environment with Facilities and IT support.
- Travel & expenses: arrange domestic/international travel (including passport/VISA documentation); process expense reports/receipts; oversee interview logistics and travel coordination; manage Corporate Meeting Card (CMC) activity and supporting documentation; resolve issues related to AmEx, phone services, IT, and vendor inquiries.
- Reporting: coordinate, prepare, and edit reports and presentations; key point of contact for procurement.
- Communication management: disseminate team communications (announcements and new-hire updates).
Qualifications:
- Education: High school diploma required; Bachelor’s degree or formal administrative training preferred.
- Required: Minimum 5 years of administrative experience; proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems; strong digital platform experience and virtual meeting technologies; outstanding organizational/prioritization skills; strong interpersonal and communication skills with executives/stakeholders; ability to exercise discretion, maintain confidentiality, and resolve complex issues independently; agility/adaptability in a hybrid work environment.
Preferred Skills:
- Accountability; Administrative Support; Business Writing; Communication; Customer Centricity; Data Capturing; Diary Management; Document Management; Event Management; Microsoft Office; Office Administration; Organizational Knowledge; Organizing; Presentation Development; Process Oriented; Professional Ethics; Travel Planning; Typing.
Benefits (time off and eligibility as described):
- Vacation: 120 hours/calendar year
- Sick time: 40 hours/calendar year (CO: 48; WA: 56)
- Holiday pay (including floating holidays): 13 days/calendar year
- Work/Personal/Family Time: up to 40 hours/calendar year
- Parental Leave: 480 hours within one year of birth/adoption/foster care
- Bereavement Leave: 240 hours (immediate family) and 40 hours (extended family)/calendar year
- Caregiver Leave: 80 hours in a 52-week rolling period
- Volunteer Leave: 32 hours/calendar year
- Military Spouse Time-Off: 80 hours/calendar year
- Eligible for medical, dental, vision, and time off (and other benefits per applicable Collective Bargaining Agreement).