Senior Administrative Assistant

Role Summary

Senior Administrative Assistant, Respiratory — provide project management and administrative support to the US Franchise Head, Respiratory and select support for the US Leadership Team. Requires high-level administrative skill and technical competence to support a complex organization.

Responsibilities

• Lead franchise projects and communications
• Manage multiple priorities in a fast-paced and demanding environment
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on tasks for the US Franchise Head, Respiratory
• Proactive calendar management for the US Franchise Head, Respiratory to ensure work-life integration
• Proactively manage meeting logistics and arrange domestic and international travel
• Ensure efficient and compliant processing of expenses
• Prioritize and execute tasks with minimal direction or supervision
• Maintain a high level of confidentiality and professionalism
• Interface with staff, senior-level executives, external partners and consultants; keep US senior leadership updated on key information
• Model Take the Lead behaviors and contribute to a positive and inclusive culture
• Meet regularly with key LT members and administrative team to align on priorities and roles
• Prepare documentation for payment of vendors, consultants, and suppliers; manage SOWs and Purchase Orders; respond to accounts payable inquiries
• Coordinate multiple projects, manage timelines, support cross-functional teams, and align local and global initiatives
• Learn and understand the bigger picture of the franchise and related organizations

Qualifications

About You

• HS Diploma/GED required; bachelor‚Äôs degree strongly preferred
• 5+ years executive administrative experience
• Proficient with Microsoft Office Suite; strong scheduling and Zoom capabilities
• Experience with SharePoint content administration
• Experience supporting senior-level business leaders
• Familiarity with pharma industry and business organization
• Excellent verbal and written communication skills
• High ethical standards and confidentiality
• Ability to prioritize effectively and collaborate with cross-functional teams
• Ability to navigate organization with minimal direction
• Strong initiative, tact, diplomacy, and interpersonal skills