Senior Accounts Payable Specialist

Role Summary

The Senior Accounts Payable Specialist will partner closely with the accounting, finance, procurement and legal teams, and will be a key contact for business partners throughout the organization and external suppliers. This role will manage all aspects of invoice processing and payment. The ideal candidate is a highly motivated, collaborative individual who enjoys multi-tasking, solving problems, and growing new skills in a changing environment. This role will report to the AP Manager.

Responsibilities

• Day-to-day processing for the accounts payable cycle, including but not limited to processing supplier invoices, preparation of weekly payment runs, and review of supplier statements.
• Monitor rejected invoices and invoices pending approval; outreach to business partners to ensure invoices are approved in a timely manner.
• Review invoice holds, AP aging, and credit memos as part of the payment run process to ensure that payments are made accurately and timely.
• Review and analyze invoices for discrepancies, coding errors or other issues that should be researched and resolved or brought to management’s attention.
• Manage the accounts payable inbox; ensure invoices and inquiries are managed in an organized and timely fashion.
• Work with your manager on the longer-term strategic direction of the department including automation and process streamlining initiatives.
• Design and transform processes that scale with company growth and ensure adherence to policies, guidelines, and internal controls.
• Assist with the coordination and gathering of documents to support auditors’ requests.
• Assist with the preparation of 1099 filings; ensure compliance with IRS requirements.
• Comply with all regulations and policies pertinent to this function including Sarbanes-Oxley
• Act as a representative of the company by partnering and building business relationships with business partners and vendors.
• Handle various other accounting duties as requested.

Qualifications

• Minimum 5 years’ experience in AP
• Bachelor’s in Accounting or similar business degree is preferred
• Experience with AP Automation Tools preferred

Knowledge And Skills

• Proficiency with enterprise accounting software (NetSuite, Oracle, SAP, Workday)
• Meticulous attention to detail
• Excellent communication skills
• Customer-service focus and the ability to handle challenging situations with business partners and vendors
• Biotech or pharma experience a plus
• Excellent oral and written skills required
• Ability to thrive in a fast-paced and entrepreneurial environment
• Flexibility to adapt to changing needs in real time