Sample Management Specialist
Caris Life Sciences
August 25, 2026
On-site
Phoenix, AZ
Operations
Position Summary
The Sample Management Specialist ensures the integrity, traceability, and operational excellence of specimen management supporting research and organizational initiatives. Manages the lifecycle of remnant biological specimens following diagnostic testing, including receipt, inventory, storage, tracking, retrieval, request fulfillment, de-identification, distribution, and disposition in accordance with SOPs, GCP, regulatory requirements, and quality standards.
Job Responsibilities
- Manage specimen lifecycle (receipt, LIMS check-in, storage filing, retrieval/distribution, request fulfillment, disposition; maintain chain of custody and specimen integrity).
- Process specimen requests (ensure approvals, verify availability, maintain documentation, coordinate fulfillment, communicate status).
- Maintain specimen inventory (cataloging, tracking, reconciliation, storage/retrieval/transfer/distribution; monitor storage capacity and conditions).
- Coordinate specimen logistics (clinical/research sample receipt, movement, storage, distribution, disposition; documentation and chain of custody).
- Perform/coordinate specimen de-identification to protect confidentiality while maintaining traceability and compliance.
- Manage specimen data in LIMS/sample systems and maintain documentation for tracking, reporting, reconciliation, and audits.
- Support QA & compliance (documentation/data verification, inventory reconciliation, workflow audits, corrective actions; adherence to SOPs and regulations such as CLIA/CAP/FDA/HIPAA).
- Drive continuous improvement, cross-functional collaboration, clear customer-focused communication, and problem solving for discrepancies/errors.
- Use LIMS/sample systems and Microsoft Office (Excel) and stay current on tools/best practices.
Required Qualifications
- Associate degree+ in Biological Sciences (or related) or equivalent education/experience.
- 1+ year handling human biological specimens.
- 1+ year specimen inventory management, chain of custody documentation, tracking, and data management.
- Proficiency with LIMS, Sample Management Systems, and Microsoft Office.
- Attention to detail; strong organizational and communication skills; problem solving and continuous improvement mindset.
- Ability to work on-site.
Preferred Qualifications
- Knowledge of clinical/research sample regulations (e.g., CLIA, CAP, FDA).
- Biorepository or Clinical Trial experience.
- Customer service experience.
- GCP, IATA, and Human Subject Protection training.
Physical Demands/Training/Other
- Stand/sit for extended periods; lift up to 30 lbs.
- Complete required training: GCP, Human Subject Protection, HIPAA, IATA; role-specific safety/compliance training.
- Some evenings/weekends/holidays may be required.
The Sample Management Specialist ensures the integrity, traceability, and operational excellence of specimen management supporting research and organizational initiatives. Manages the lifecycle of remnant biological specimens following diagnostic testing, including receipt, inventory, storage, tracking, retrieval, request fulfillment, de-identification, distribution, and disposition in accordance with SOPs, GCP, regulatory requirements, and quality standards.
Job Responsibilities
- Manage specimen lifecycle (receipt, LIMS check-in, storage filing, retrieval/distribution, request fulfillment, disposition; maintain chain of custody and specimen integrity).
- Process specimen requests (ensure approvals, verify availability, maintain documentation, coordinate fulfillment, communicate status).
- Maintain specimen inventory (cataloging, tracking, reconciliation, storage/retrieval/transfer/distribution; monitor storage capacity and conditions).
- Coordinate specimen logistics (clinical/research sample receipt, movement, storage, distribution, disposition; documentation and chain of custody).
- Perform/coordinate specimen de-identification to protect confidentiality while maintaining traceability and compliance.
- Manage specimen data in LIMS/sample systems and maintain documentation for tracking, reporting, reconciliation, and audits.
- Support QA & compliance (documentation/data verification, inventory reconciliation, workflow audits, corrective actions; adherence to SOPs and regulations such as CLIA/CAP/FDA/HIPAA).
- Drive continuous improvement, cross-functional collaboration, clear customer-focused communication, and problem solving for discrepancies/errors.
- Use LIMS/sample systems and Microsoft Office (Excel) and stay current on tools/best practices.
Required Qualifications
- Associate degree+ in Biological Sciences (or related) or equivalent education/experience.
- 1+ year handling human biological specimens.
- 1+ year specimen inventory management, chain of custody documentation, tracking, and data management.
- Proficiency with LIMS, Sample Management Systems, and Microsoft Office.
- Attention to detail; strong organizational and communication skills; problem solving and continuous improvement mindset.
- Ability to work on-site.
Preferred Qualifications
- Knowledge of clinical/research sample regulations (e.g., CLIA, CAP, FDA).
- Biorepository or Clinical Trial experience.
- Customer service experience.
- GCP, IATA, and Human Subject Protection training.
Physical Demands/Training/Other
- Stand/sit for extended periods; lift up to 30 lbs.
- Complete required training: GCP, Human Subject Protection, HIPAA, IATA; role-specific safety/compliance training.
- Some evenings/weekends/holidays may be required.