Receptionist/Administrative Assistant

Role Summary

Reporting to the Associate Director, Facilities, the Receptionist/Administrative Assistant will meet, greet, and converse with employees, visitors, and vendors/suppliers with a positive attitude. This candidate will also provide administrative assistance to several departments within Kiniksa. This role is based in our Lexington, Massachusetts office with working hours 7:30am – 4:30pm Monday-Friday.

Responsibilities

• Greet visitors and maintain a visitor logbook
• Direct calls from world-wide customers, subsidiaries, and representatives
• Issue and track visitor badges to adhere to strict EHS/Security Visitor policy regulation
• Direct visitors to their destinations
• Keep the lobby area neat and clean at all times
• Provide training to administrative staff on the phone system and offer on-demand support as needed
• Escalate issues related to the facility in a timely manner
• Maintain record of monthly receipts and invoices for the Associate Director, Facilities
• Communicate with key department personnel to order office supplies. Additionally, maintain accurate inventory of supplies needed
• Order companywide snacks and beverages. Assist with inventory check, as needed
• Assist in onboarding processes for incoming new hires
• Manage Career Calendar to provide seamless candidate experience
• Perform ad-hoc clerical/administrative projects as deemed necessary by manager

Qualifications

• Requires previous reception and/or office experience in a professional environment
• Ability to meet, greet and converse with employees, customers, visitors, and vendors/suppliers with a positive attitude
• Strong written and verbal communication, and organizational skills
• Ability to maintain a calm, courteous and professional demeanor at all times
• Ability to multi-task
• Ability to communicate effectively
• Strong commitment to compliance and ethical standards
• Proficient with Microsoft Office suite (i.e., Word, PowerPoint, Excel, Outlook, SharePoint, etc.)