Purchasing Coordinator

Role Summary

The Purchasing Coordinator will support the various departments with creating and maintaining purchase orders and manufacturing, repair, and operational supplies. This role will collaborate closely with engineers, project managers, and suppliers to source, negotiate, and monitor orders, ensuring adherence to industry regulations and the company's quality standards.

Responsibilities

• Coordinate procurement of materials, spare parts, equipment, and services and contracts in support of facility operations and projects. Issue purchase orders, monitor order status, and expedite deliveries to meet project schedules.
• Maintain accurate purchasing records and documentation in compliance with GMP and internal quality standards. Evaluate supplier performance and participate in vendor qualification and audits as needed. Maintain and finalize annual service contracts. Establish new vendors as needed, update vendor records, and ensure records and documentation comply with GMP, finance, and quality standards.
• Maintain vendor relationships, conduct market research for quality and pricing, and negotiate prices. Coordinate with parts department, accounts payable, and vendors regarding material rejections, return processes, credit notes, and replacements.
• Maintain employee lockers and uniforms in coordination with employees and vendors.
• Develop key relationships with business stakeholders and ensure that purchase requisitions follow Company policies. Coordinate with various teams (internal & external) to resolve invoice discrepancies.
• Collaborate with parts administration and maintenance teams to maintain critical parts availability. Generate daily, weekly, and monthly reports on inventory levels, procurement activities, and Capital Expenditure/Operating Expenditure (OPEX/CAPEX) expenditures to support informed decision-making by management.

Additional Responsibilities

• Performs other functions as required or assigned.
• Update vendor records via Coupa System in coordination with Accounts Payable and Procurement

Education

• Bachelors Degree (BA/BS) Engineering, Manufacturing or related field - Required

Experience

• 2 years or more in Procurement

Skills

• Excellent interpersonal and organizational skills; - Intermediate
• Ability to work with all levels within the company - Intermediate
• Excellent verbal and written communication skills - Intermediate
• Ability to multi-task - Intermediate

Specialized Knowledge

• Procurement 2 Pay Process, Inventory Management, GMP