Purchasing Assistant

Role Summary

The Purchasing Assistant will assist with operational activities of our rapidly growing Product Development Lab that covers research, cell banking, process and analytical work. These activities include ordering supplies and equipment, obtaining Certificate of Analysis and SDS for items ordered, shipping and receiving, stocking supplies, multiple inventories of consumables and office supplies, and maintaining databases.

Responsibilities

• Assist with the following: order supplies and equipment, approve invoices, obtain Certificate of Analysis and SDS for items ordered, communicate with multiple departments regarding purchasing activities and communicate with multiple vendors
• Assist with tracking all orders on spreadsheets and assist with purchase order tracking
• Assist with inventories of consumables, cell lines, and office supplies
• Assist with shipping and receiving (complete DOT and IATA training)
• Assists with receiving deliveries (sign/date and scan packing slips)
• Assist with tracking, scanning and filing pipette calibration reports
• Assist with stocking consumables and personal protection equipment (PPE)/safety supplies.
• Create, edit and adhere to Standard Operating Procedures (SOPs) as needed.
• Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities.

Qualifications

• Required: High school diploma with 3 years’ experience planning, organizing, and tracking data
• Preferred: Bachelor’s degree in a science
• Preferred: Previous experience in ordering/purchasing

Skills

• Ability to be organized and detail oriented
• Strong analytical skills combined with practical business acumen
• Ability to thrive in a matrix and diverse cross-functional team environment
• Ability to multitask in a fast-paced environment
• Proficient skills with Microsoft Excel
• Ability to communicate effectively with coworkers and outside vendors
• Flexible to changes in priorities

Education

• High school diploma with 3 years’ experience planning, organizing, and tracking data
• Bachelor’s degree in a science (preferred)
• Previous experience in ordering/purchasing (preferred)

Additional Requirements

• This position works on site in Torrey Pines, CA
• Regular work schedule is Monday – Friday, within standard business hours. Flexibility is available with manager approval
• This position works in a lab environment
• Must have ability to gown and perform work while wearing the appropriate personal protective equipment (PPE) for entry into the lab
• Ability to lift up to 25 pounds at a time and stand for extended periods while assisting with deliveries and restocking